Administrative Assistant

Job Description

The Administrative Assistant provides direct support to 2 to 3 Managing Directors across COO Group;

Responsible for organizing large meetings to ensure operational effectiveness. Follows up on action items, maintains leader’s calendar, coordinates travel arrangements and prepares expense reports.

What is the opportunity?

• Provide Senior level administrative support to COO leadership team for RBC Capital Markets
• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
• Manage complex scheduling across internal and external stakeholders
• Help organize and execute events for executive team and external onsite meetings
• Arrange and coordinate domestic and international travel agendas
• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Arrange all aspect of in person and virtual meetings
• Ensure the executive is well-prepared for meetings and events
• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations
• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

• At least 5-7+ years supporting senior executives within the finance industry
• The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism
• Incredible organizational skills, attention to detail, and time management
• A natural problem-solver who is calm under pressure and thrives in fast-paced environments
• Able to handle confidential information with discretion
• Skilled at handling multiple tasks and confident in communicating priorities if needed
• Emotionally intelligent and able to build trust and rapport with senior leaders
• Driven, curious, and eager to take on more responsibility over time
• Bachelor’s degree or equivalent
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently
• Tech Savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams)

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

The expected salary range for this particular position is $85,00 -$95,000 , depending on your experience, skills, and registration status, market conditions and business needs. You have the potential to earn more through RBC’s discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC’s high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork

Additional Job Details

Address:

GOLDMAN SACHS TOWER, 30 HUDSON STREET:JERSEY CITY

City:

Jersey City

Country:

United States of America

Work hours/week:

40

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-01-14

Application Deadline:

Note : Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.