Real Estate Assistant

Job Title: Real Estate Assistant
Location: Toms River, NJ

Type: Direct Hire
Compensation: $70,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K+ per month)
Work Model: Requires 100% onsite work at our office in Toms River, NJ (Remote work is not available)
Hours: Monday – Friday, 9:00 AM – 5:00 PM
Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.
Attire: Business professional, every day.

Real Estate Assistant

About the Role:

• The Real Estate Assistant role is designed for a real estate administrative professional who understands how to coordinate important real-estate transactions & updates in real-time with key stake holders listings. This person wants to take a more active role in driving deals from launch through closing.
• You’ll work alongside with one of the hottest and high-performing real-estate firms along the Jersey Shore (located in Toms River, NJ) specializing in luxury & high-end residential along with light commercial properties (typically around or less then $3 million).

Ready to own the the listing process while supporting the operational flow of transactions? This role blends marketing execution with deal coordination—you won’t just post listings, you’ll help drive them to close.

What You’ll Own:

• End-to-end life cycle of the real-estate sales process.
• Stakeholder management: from MLS listing through closing
• Marketing launch (MLS) and uploading pictures of high-end residential and commercial properties (drone footage)
• Coordination of all stakeholders involved in active deals. Example: updating important information with attorneys, title/escrow, buyers/sellers, inspectors, contractors, lenders, i.e. key stakeholders.
• Timeline and milestone tracking across multiple transactions for multiple listings
• Listing accuracy and visibility across MLS and syndication platforms
• Transaction file management and deal documentation
• Client and vendor communication throughout the lifecycle of each deal

Your Impact: Drive Listings & Support Deal Flow:

• Own the go-live process for new listings, ensuring readiness and quality presentation
• Coordinate photography, staging, and marketing materials
• Track deal progress and proactively manage deadlines and contingencies
• Communicate updates and keep all parties aligned from listing to closing

Elevate Listing Presentation & Marketing Execution:

• Prepare CMAs, listing packages, and client-facing materials
• Ensure listings are accurately entered, optimized, and maintained across MLS and platforms
• Support online presence, listing performance, and client review generation
• Maintain a high-end, polished standard across all property marketing

Support a Fast-Paced Brokerage Environment:

• Manage multiple listings and transactions simultaneously
• Coordinate with agents, attorneys, lenders, inspectors, and vendors
• Assist with scheduling showings, inspections, appraisals, and closings
• Maintain organized records and support commission processing

Drive Organization & Accountability:

• Maintain clean, compliant digital transaction files
• Track pipeline activity, deadlines, and deal status
• Ensure consistency, follow-through, and attention to detail across all active deals

What Makes This Role Different:

• Step beyond marketing into a true deal-focused position
• Direct exposure to both commercial and luxury residential transactions
• High visibility role working alongside a top-producing broker
• Blend of marketing, operations, and transaction involvement
• Opportunity for long-term growth within a growing real estate business

What You Bring:

• Experience in real estate marketing, listing coordination, or within a brokerage environment
• Strong understanding of MLS systems and listing workflows
• Ability to manage multiple listings and timelines with accuracy
• Strong communication skills with clients and industry professionals
• Highly organized with a proactive, ownership-driven mindset

Valued Experience:

• Experience supporting residential and/or commercial real estate transactions
• Familiarity with CRM systems and real estate platforms
• Exposure to transaction coordination or deal lifecycle management
• Experience working in a fast-paced, high-volume real estate office

Who Thrives Here:

• Individuals who want to move beyond administrative work into owning outcomes
• Professionals who enjoy both the marketing and operational sides of real estate
• Detail-oriented self-starters who can manage multiple moving parts
• Team players who take pride in delivering a polished, high-end experience

Success Looks Like:

• Listings launched smoothly with strong presentation and accuracy
• Transactions progressing on time with minimal delays
• Clear communication and coordination across all stakeholders
• Organized, compliant deal files and efficient closing processes
• Consistent support of a high-performing, fast-moving real estate operation

#M1

Ref: #563-Joule Staffing - Toms River