Count Manager| Bookkeeper Admin Assistant

Job Description

Job Description

Position: Part Time Bookkeeper with Administrative Assistant Experience

Position Summary:

We are seeking a detail-oriented and proactive Administrative Assistant with a strong background in bookkeeping to join our team. This role is essential in supporting the office's daily operations, managing financial tasks, and providing personal assistance to the company leadership. If you are organized, resourceful, and thrive in a dynamic environment, we’d love to hear from you!

Key Responsibilities:

• Administrative Support:
  • May answer and direct phone calls, primarily to the sales team, while logging inquiries into the system.
  • Coordinate office events, such as holiday lunches and team gatherings.
  • Take initiative with day-to-day office needs and tasks.
  • Manage and maintain office supplies, ensuring adequate inventory levels and orders are placed as needed.
  • Act as the point of contact for external vendors and service providers.
• Bookkeeping Duties:
  • Obtain primary financial data for accounting records
  • Compute and record numerical data
  • Check the accuracy of business transactions
  • Perform data entry and administrative duties
  • Review, verify, and process invoices for accuracy and completeness.
  • Match invoices with purchase orders and receipts to ensure proper approvals.
  • Maintained vendor files, ensuring all records were accurate and up-to-date.
  • Respond to vendor inquiries regarding payment status and other related concerns.
  • Generate and send invoices to clients promptly and accurately.
  • Monitor customer accounts for overdue payments and send follow-up reminders.
  • Post payments received via checks, ACH, or credit card to the accounting system.
  • Work with customers to resolve billing discrepancies and disputes professionally and promptly.
  • Process and record refunds or account adjustments as necessary.
• Personal Assistance: Handle personal requests and tasks for company leadership efficiently and discreetly.
  • Provide administrative support for company leadership’s other business ventures, ensuring tasks and communications are handled efficiently.
  • Maintain organized records and documentation for all entities managed by the CEO.

Qualifications:

• Proven experience as an administrative assistant, bookkeeping, accounting, or similar role.
• Bookkeeping experience is required, with proficiency in QuickBooks, Netsuite, and Xero.
• Experience in Google Suite and Monday.com is preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion.

Hours:

7-3:30 M-F

Craters & Freighters is a custom crating and freight company that prides itself on its ability to provide cost-effective solutions for commercial and residential clients for crating, packaging, and shipping needs both domestically and internationally.

Company Description

Craters & Freighters is a custom crating and freight company that prides itself on its ability to provide cost-effective solutions for commercial and residential clients for crating, packaging, and shipping needs both domestically and internationally.