Administrative Assistant

RWJBarnabas Health

New Brunswick, NJ

Req #: 0000222960
Category: Revenue Cycle and Patient Access
Status: Full-Time
Shift: Day
Facility: RWJ New Brunswick
Department: Cancer Ctr-Admin
Pay Range: $21.00 - $26.00 per hour
Location:
165 Somerset Street, New Brunswick, NJ 08901
Job Title: Administrative Assistant
Location: Morris Cancer Center
Department Name: Cancer Ctr-Admin
Req #: 0000222960
Status: Hourly
Shift: Day
Pay Range: $21.00 - $26.00 per hour
Pay Transparency
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
Job Overview
Provide internal and external coordination, management and oversight of all administrative activities to support assigned clinical faculty and senior staff. Deadline/task orientated with a great sense of urgency, high energy, proactive, requiring little direction, takes responsibility. Detail-orientated, organized and structured, strong follow-up skills, excellent written and verbal communication skills. Must be a strong team player and assist other department staff. The ideal candidate must demonstrate tact, the highest integrity, maturity, professionalism, and respect for others, both internally and externally, and demonstrate discretion with sensitive information. Maintains all faculty office IT needs. Proficient with typing letters, memos, reports and minutes.
Qualifications
Required:
High School Diploma or Equivalent
Minimum 5 years of administrative support experience within a healthcare or academic medical setting
Experience supporting physicians, medical leaders, or executive-level staff
Proven calendar management experience, including coordinating complex schedules with multiple providers
Working knowledge of insurance, referrals, billing, and basic revenue cycle processes
Experience managing provider expenses, reimbursements, and departmental purchasing workflows
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with EMR systems (e.g., EPIC)
Excellent written and verbal communication skills; ability to interact professionally with physicians, patients, leadership, and internal departments
Ability to handle confidential information and maintain professionalism at all times
Strong organizational skills with the ability to prioritize, multitask, and meet deadlines in a fast-paced environment
Preferred
Associate’s Degree or Bachelor’s Degree
Prior experience with tumor board coordination, clinical meeting logistics, or physician scheduling
Scheduling Requirements
Working Shift: Monday – Friday
Day Shift
Full-Time, 40 Hours Per Week
Essential Functions
Provides high-level administrative support to Oncology providers and the Chief of the Department, ensuring seamless daily operations
Manages complex calendars, including patient meetings, provider schedules, Tumor Board sessions, departmental events, and cross-disciplinary meetings
Coordinates and prepares Tumor Board materials, including case lists, imaging requests, pathology reports, and distribution of agendas; ensures timely communication with multidisciplinary teams
Oversees patient communication, including appointment reminders, follow-ups, provider messages, and routing clinically appropriate information to clinical staff
Handles expense management, including processing reimbursements, reconciling invoices, and managing departmental procurement requests
Supports billing processes, including charge capture assistance, obtaining necessary documentation, and following up on outstanding items with providers or staff
Assists with onboarding and orientation activities for new providers and administrative staff
Drafts, edits, and prepares correspondence, reports, presentations, and meeting minutes for departmental and leadership use
Serves as the administrative point of contact for internal and external stakeholders, ensuring inquiries are triaged and responded to promptly
Maintains organized systems for departmental files, regulatory documentation, compliance records, and meeting archives
Ensures timely preparation and distribution of materials for committees, conferences, and specialty meetings
Performs routine clerical tasks including scanning, faxing, data entry, mail distribution, and supply management
Supports continuous process improvement by identifying workflow issues and recommending solutions to enhance departmental efficiency
Performs other related duties as assigned to support the Oncology department and Chief’s office
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits And Perks
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:
Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
….and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
RWJBarnabas Health is an Equal Opportunity Employer

Posted 2025-12-17

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