Billing & Collections Coordinator

Job Description

Job Description

We are looking for a Billing & Collections Coordinator to support the financial operations of a legal organization in Hamilton, NJ. This contract opportunity has the potential to become permanent and is ideal for someone who is highly organized, accurate with financial records, and motivated to build experience in a detail-focused law firm setting. The position reports to the Finance Manager and focuses on invoice preparation, collections support, and day-to-day accounting coordination while contributing to process efficiency across the billing function.

Responsibilities:

• Generate and distribute invoices with a strong focus on accuracy and timeliness.

• Organize billing records, supporting documents, and related files so information remains complete and easy to access.

• Monitor invoicing schedules and follow up on outstanding steps to help ensure deadlines are consistently met.

• Assist with the review, testing, and rollout of billing automation tools to improve workflow efficiency.

• Support collections activities by monitoring overdue accounts and preparing aging summaries for review.

• Work closely with internal staff to resolve questions related to billing details and time entry.

• Contribute to month-end and year-end accounting activities, including reconciliations and other finance support tasks.

• Provide assistance on special assignments and broader accounting projects as business needs arise.

• High school diploma or equivalent required.

• At least 1 year of experience in a bookkeeping, or related support role preferred.

• Ability to work comfortably with numerical data and complete high-volume data entry with accuracy.

• Foundational knowledge of general accounting principles and billing practices.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Experience supporting billing functions, billing statements, collections, or computerized billing systems is preferred.

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.