Bilingual Personal Assistant to the CEO

Are you a strategic thinker who excels at staying three steps ahead? This is your next big opportunity!

Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation.

We’re an Inc. 5000 Honoree!

Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times.

When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us!

We are looking for a motivated, passionate, hard-working individual to become our new Personal Assistant to the CEO.

We’re located in Morris Plains, New Jersey.

About the Role

We are seeking a highly organized, proactive, and motivated individual to become our new Personal Assistant to the CEO. This is a fully on-site position at our office in Morris Plains, New Jersey.

The ideal candidate will act as the CEO's right hand, managing both professional high-level operations and essential personal logistics. You must be a skilled professional with exceptional organizational abilities, capable of handling sensitive information with absolute discretion in a fast-paced legal environment.

Requirements

• Experience : At least 1-2 years of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment.

• Bilingual Mastery: Native or professional fluency in English and Spanish is mandatory for translation and communication tasks.
• On-Site Availability: This is a 100% on-site role in Morris Plains, NJ; candidates must also be available for occasional travel as needed.
• Technical Proficiency: High command of Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Slack).
• Discretion: A high level of professionalism and the ability to handle confidential information with integrity.

What You’ll Do

• Executive Support: Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings, appointments, and court dates.
• Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, including clients and partners.
• Document Management: Draft, proofread, and translate emails, reports, and legal documents in both English and Spanish.
• Personal Assistance: Manage the CEO’s personal tasks, including coordinating errands, medical appointments, household services, and personal reservations.
• Travel Coordination: Arrange complex travel itineraries (professional and personal), including flights, accommodations, and logistics.
• Project Tracking: Follow up on pending tasks and deadlines to ensure the CEO is always prepared and informed.

Benefits

• Competitive Salary

• Purpose-Driven Culture: Be part of a team that genuinely supports one another and is committed to making a difference.
• Ongoing Development: Access to continuous training and professional growth opportunities.
• Comprehensive Benefits: Health, dental, and life insurance plans.
• Financial Security: 401(k) with employer matching, and a pension plan.
• Paid Leave: Enjoy paid time off, holidays, and sick leave.
• Education Support: Tuition reimbursement.

Apply now and help us build a future where every client has a fighting chance.