Purchasing Clerk

Job Description

Job Description

Job Title: Purchasing Clerk
Location: Bayonne, NJ
Position Type: Full-Time
Department: Purchasing / Procurement
Reports To: Senior Executive Director of Purchasing
About the Role
We are seeking a detail-oriented and organized Purchasing Clerk to support our procurement operations. This role is responsible for processing purchase orders, maintaining accurate records, communicating with vendors, and ensuring timely delivery of goods and materials.
Key Responsibilities

• Process and track purchase orders.
• Maintain accurate purchasing records, pricing files, and vendor information.
• Review requisitions for completeness and accuracy; clarify any questionable items.
• Assist in sourcing materials, equipment, and supplies as needed.
• Communicate with vendors regarding lead times, product availability, and order status.
• Resolve discrepancies on orders, invoices, or shipments.
• Assist monitoring inventory levels to determine purchasing needs.
• Supply price quotes to sales team, assist as go-between with sales force and suppliers
• Support the Purchasing Team with daily administrative tasks.
• Ensure compliance with company purchasing policies and procedures.

Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in purchasing, procurement, or a related administrative role.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems a plus.
• Excellent communication skills written and verbal.
• Ability to manage multiple tasks and meet deadlines.
• Basic understanding of purchasing principles and supply chain processes.

Preferred Skills

• Experience in manufacturing, distribution, or logistics environment.
• Knowledge of inventory management practices.
• Ability to build and maintain positive vendor relationships.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for training and advancement

Working conditions
The Company will explore and provide reasonable accommodation to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the Director of Human Resources should you require accommodation or have any questions.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop computers, photocopiers and smartphones.
Position Type/Expected Hours of Work
This is a full-time position; 40 hours per week. Days and hours of work are Monday through Thursday, 8:00 a.m. to 5:00 p.m. with a 45-minute break & Friday, 8 a.m. to 3:00 p.m. This position may occasionally require longer hours when workload or project deadlines require it.
Travel

• There is no travel required for this position.

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