GRANTS ACCOUNTING MANAGER

Job Description

Job Description

If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you! By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of " THE BEST PLACES TO WORK IN NEW JERSEY " for 2024 by NJBIZ! Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture.

Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized “ Best Place to Work ”, please submit your resume today for consideration!

Job Title: Grants Accounting Manager

Program: Finance

Location: Office 52 Hyers Street, Toms River New Jersey 08753

Position Type: Full Time

Minimum Starting Salary: $75,000.00

Job Description/Summary

The Grants Accounting Manager is responsible for managing the financial administration, compliance, and reporting of all grants and restricted funding for PBHG. This position ensures fiscal integrity across a portfolio of public and private funding sources, including federal, state, and county behavioral health contracts, and partners closely with program teams to support sustainable and compliant service delivery.

Responsibilities

• Oversee the day-to-day financial management of grants related to behavioral health and recovery support services, ensuring adherence to contract requirements and funding guidelines.
• Maintain systems to track grant budgets, expenses, and report timelines, including cost allocations for clinical programs, case management, prevention, wraparound and other services.
• Ensure compliance with federal and state regulations, including Uniform Guidance, Medicaid billing, and managed care reimbursements where applicable.
• Review all grant agreements and contracts to interpret and implement financial requirements, billing structures, and allowable costs.
• Lead the writing and development of compelling, high-quality grant proposals, narratives, and applications (RFPs - Requests for Proposals) that align with organizational priorities, program needs, and funder guidelines.
• Provide expert support and guidance to program directors and other internal stakeholders in drafting and refining sections of RFPs, ensuring coherence, accuracy, and compliance with funder requirements.
• Manage the full grant submission process, ensuring all components are timely, accurate, and meet strict deadlines.
• Provide regular budget-to-actual reports, variance analysis, and spending forecasts to ensure proper resource allocation and sustainability.
• Monitor restricted funds and support strategic use of flexible/unrestricted revenue for program continuity.
• Prepare timely, accurate financial reports for funders including county behavioral health departments, state agencies, and private foundations if applicable.
• Support financial components of grant renewals, audits, and regulatory reviews.
• Establish and maintain strong internal controls and documentation for grant-related transactions, allocations, and reporting.
• Continuously evaluate and improve systems to manage multiple, complex funding streams efficiently.
• Ensure finance policies align with the organization’s mission and behavioral healthcare service delivery goals.
• Serve as a liaison with auditors, funders, and contract monitors on all grant-related financial matters.

Competencies

• Strong knowledge of GAAP, fund accounting, and federal grant compliance.
• Proficiency in accounting and financial reporting software and advanced Excel skills.
• Strong organizational, analytical, and communication skills.
• Proficiency in grant management software and Microsoft Office Suite, particularly advanced Excel skills.
• Ability to work both independently with minimal supervision and collaboratively within a multidisciplinary team.
• Familiarity with electronic health records (EHR) and integration of financial and clinical reporting systems preferred.
• Direct experience working specifically within a behavioral health, mental health, or human services organization is preferred.

Qualifications

• Education: Bachelor’s degree in accounting, Finance, or related field.
• Licensure: CPA or equivalent experience preferred.
• Experience: Minimum 5-7 years of progressive nonprofit finance experience, including substantial work with non-profit grants in behavioral health or human services; experience working with behavioral health funding sources such as State, SAMHSA, HRSA, Medicaid, county behavioral health departments, and/or managed care organizations. Experience in a trauma-informed and/or recovery-oriented service environment preferred.

Comprehensive Benefits Package:

o Medical, Dental and Prescription Insurance

o 403(b) Retirement Plan

o Generous Paid Time Off and Paid Holidays

o Long Term Disability Insurance

o Life and AD&D Insurance

o Employee Assistance Program

o Flexible Spending Account and Health Savings Account

o Voluntary Benefits, such as Vision Insurance, Aflac, Pet Insurance

o Staff Training and Development Opportunities

o Employee Referral Bonus program

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