Front Office Administrative Assistant

Job Overview:
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional customer support. The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently.

Duties:

• Greet visitors and clients warmly, providing them with assistance as needed.
• Manage incoming calls, ensuring effective phone etiquette and directing inquiries to the appropriate personnel.
• Maintain postage meter, process all outgoing USPS mail and distribute incoming.
• Assist in calendar management by scheduling appointments and coordinating meetings. Coodinate food and logistics for company events, training, etc.
• Support office management activities, including maintaining office supplies and equipment.
• Provide administrative support to team members as required, ensuring timely completion of tasks.
• Manage gifts and sales literature packets.
• Create and activate employee and visitor badges.
• Submit expense reports and provide printing of phone lists and internal documentat / filing.

Experience:

• Proven experience in an office management or administrative role is required.
• Ease of being in the front / open office as first point of contact.
• Must possess a professional and welcoming demeanor
• Ultimate discretion and respect for confidentiality boundaries
• Experience in a fast-paced small office environment
• Ability to perform data entry with attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Excellent communicatio and interpersonal skills
• Proficient in calendar management and scheduling.
• Highly proficient in Microsoft Office Suite and basic office systems / equipment
• Must be able to lift and manage boxes up to 30 lbs.

Education:

• Associate's Degree preferred.

If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person