Administrative and Supportive Services Assistant

Can you look into the eyes of someone who is struggling and see their pain – while also seeing their potential? Are you passionate about providing opportunities to help people rebuild their lives?

The Mission is looking to expand our team of committed staff members who are dedicated to creating an environment where those who have nowhere else to turn can live with dignity, experience hope and see new opportunities.

Administrative and Supportive Services Assistant

We are seeking a highly organized and proactive Administrative and Supportive Services Assistant to provide high-level administrative and operational support to the Chief of Supportive Services. This role plays a key part in coordinating cross-departmental initiatives, supporting strategic planning, ensuring compliance, and facilitating communication with internal teams and external partners.

Key Responsibilities:

• Support strategic initiatives through data tracking, reporting, and meeting coordination.
• Manage calendars, draft correspondence, and maintain organized records.
• Liaise with community partners and track participation in trainings and meetings.
• Assist with housing development documentation and grant submissions.
• Monitor compliance deadlines and support audits and emergency planning.
• Collaborate with HR on onboarding, training logistics, and personnel documentation.
• Provide front desk support including answering calls, greeting visitors, and managing supplies.

Qualifications:

• Proven experience as an executive or high-level administrative assistant, preferably in nonprofit, healthcare, or social services.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite, and data management tools.
• Discretion in handling sensitive information.
• Familiarity with human services or housing compliance standards is a plus.
• Valid driver’s license required.

Tools & Equipment:

• Microsoft Office Suite (Excel, Word, Outlook)
• Homeless Management Information System (HMIS)

Salary Range: $50,000 - $55,000
Work Hours: Monday - Friday 8a-4pm

• Medical, Dental, Vision, Life Insurance, 40l(k) Retirement Plan and PTO
• Opportunities for professional development and advancement
• A collaborative, education-focused environment

The Rescue Mission of Trenton is committed to ensuring that all current and prospective employees are afforded equal opportunities and treatment and a harassment-free work environment. The Mission provides equal employment opportunities for all without regard to any form of intentional or unintentional harassment or discrimination based on regardless of race, color, religion, sex, national origin, ancestry, citizenship status, age, disability, sexual orientation, marital status, genetic information, military or veteran status, pregnancy, gender identity or expression, breastfeeding, or any other category protected by applicable federal, state or local law.