House Manager & Family Assistant (with Meal Prep support)

Job Description:

Title: House Manager & Family Assistant (with Meal Prep support)

Location : Sea Girt, NJ 78750

Employment Type: Full-time (30–40 hours/week)

Proposed Start Date: ASAP

Compensation: $30-35/hour, based on experience

Requirements:

• Can maintain a smoke-free environment
• Loves children
• Highly organized, proactive, calm, and self-sufficient
• Has reliable transportation
• Willing to sign an NDA

Proposed Schedule:

• Split scheduled preferred but can be flexible for the right fit for our family:
• Monday–Friday 8:00 AM - 5:00 PM with midday break [ EXAMPLE WEEKDAY SCHEDULE: Monday–Friday. 8:00 AM- 12:00 PM and 3:00 PM-6:30 PM (downtime/off between 12PM-3PM]

About Our Family

We are a family of three with one child (age 4) who attends a school program in the mornings. As entrepreneurs managing several businesses, our household moves quickly and has many moving parts. Both parents work from home and value a calm, well-run environment that supports a health-focused lifestyle. Our home is active, welcoming, and rooted in family values, with hopes to grow in the future.

We travel regularly—sometimes for work, sometimes for family time—and appreciate someone who can help prepare the home before departure and ensure everything is organized upon return. With wellness and simplicity at the center of our routines, we're seeking someone who brings steadiness, structure, warmth, and initiative into our home.

Who You Are

We are looking for someone who is a self-starter and takes initiative with a proactive approach to managing the family's needs. You're loyal, honest, and competent, with the ability to be caring and warm, especially around children. We value a bubbly personality that brings energy into the home, and someone who is organized, responsible, and detail-oriented in managing daily tasks.

You thrive when you can anticipate needs and take action without needing to be told—whether that's preparing snacks for the park or beach or organizing meals for the week. Health is important to you; you take care of your own well-being, which aligns with our family's health-conscious lifestyle.

You have experience in similar roles and understand the importance of clear communication—you can follow directions but aren't afraid to ask questions when needed. Family values are at the core of who you are, and you're passionate about providing a safe, organized, and well-run environment. You enjoy having a list of tasks to stay on top of everything, especially when it comes to meal prep and ensuring the home is well-stocked with everything the family needs.

This role is ideal for someone who is:

• Patient, punctual, and detail-oriented
• Organized and enjoys managing systems independently
• Comfortable anticipating needs and acting without needing constant direction
• Health-conscious, active, and values wellness
• Responsible and able to manage multiple tasks with attention to detail
• Self-sufficient and proactive in managing the home and family's needs
• Good at communication and comfortable asking questions when necessary
• Willing to sign an NDA to ensure confidentiality in all family matters

Key Responsibilities

Household Organization & Maintenance

• Create and maintain household organization systems (e.g., closets, pantry, storage, toys, etc.)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (e.g., clothing, décor, bedding, child's clothing size rotation)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Light household upkeep: unload/load dishwasher, breakfast cleanup, wiping surfaces, vacuuming high-traffic areas, taking out trash/recycling, cleaning out fridge on a weekly basis
• Maintain indoor plants
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)

Inventory Management & Errands

• Track and restock household supplies, pantry, fridge, and toiletries
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Manage mail, deliveries, and package handling
• Run errands: dry cleaning, returns, item pickups, grocery shopping, etc.

Meal Preparation:

• Plan and prep **2–3 healthy family dinners per week (**Pre-plan 1–2 meals and cook one additional meal midweek either Wednesday or Thursday)
• Prepare chopped fruits, vegetables, and grab-and-go snacks
• Pack simple school lunches
• Follow family's dietary preferences: whole foods, organic when possible, minimally processed foods, balanced meals (protein/vegetable/carb)
• Shop for groceries and meal related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linens

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: bedding rotation, towel refresh, restocking essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle delicates and hang-dry items

Vehicle Upkeep

• Ensure the family vehicle is clean, organized, and prepared for outings
• Stock with snacks and needed items
• Coordinate washes, fueling, and detailing/maintenance appointments

Family Support

• Occasional backup childcare, playtime, or supervision alongside the nanny
• Assist with school/activity pick-ups or drop-offs as needed
• Help prepare snacks, backpacks, and clothing for outings
• Assist with scheduling, reminders, and family logistics
• Support with future childcare as the family grows
• Occasional date-night coverage

Deep Cleaning & Special Projects

• Organize special projects: seasonal décor, toy systems, and storage solutions
• Assist with deep cleaning projects outside the weekly cleaning service

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces (tidy tables, outdoor pool cushions, vendor coordination for plants by the pool, etc.)
• Coordinate deliveries to secondary property and prep family/home for travel
• Serve as primary contact for vendors
• Oversee property-specific systems (e.g., HVAC, CO2 monitors, security, pool maintenance)
• Conduct walk-throughs to ensure upkeep, safety, and organization

Administrative & Personal Assistant Support

• Help manage family calendars, schedules, and reminders
• Assist with travel planning, scheduling, and logistics
• Assist with coordination of appointments and events

How to Apply

Please submit the following:

• A short introduction letter explaining why you're an excellent fit
• Your updated resume
• At least three professional references with contact information

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