Accounts Payable Specialist I

Pay Rate: $22 - $25/Hour

Top 3 Skills:

• Previous experience in a law firm or professional services organization, supporting a multi-office environment. Legal verbiage. Experience Sap, orical, ERP system.
• Ability to operate in fast-paced environment and detail oriented
• 5+ years in legal billing or relevant e-billing experience.

Other Skills/Nice to Haves:

vendor onboarding, supplier manager software, Ariba or graphite.

Deal Breakers:

Not knowing how to work excel/ Microsoft Office

Specific Industry Experience Required:

5+ years in legal billing or relevant e-billing experience.

Job Description:

• Client Corporate Legal Department is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to manage the processing, auditing, and reviewing of outside counsel invoices. The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail-orientated, and possess the ability to work in a fast-paced environment. Other key responsibilities include:Researching and troubleshooting issues with law firms,
• Supporting vendor setup processes,
• Training end users,
• Maintaining work-in-progress records,
• Monitoring time entry deadlines.

The ideal candidate should be willing to learn and recognize the urgency and confidentiality concerns of the department and have excellent customer service skills.

• Electronically review and route large volumes of invoices for approval in accordance with client Global Law Department billing guidelines.
• Approve, adjust, or reject invoices according to guidelines and guide attorneys with inquiries regarding outstanding invoices.
• Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly.
• Liaise with outside counsel, in-house attorneys, and intercompany AP departments to ensure timely payment releases.
• Communicate collaboratively with billing professionals to ensure that bills are submitted in compliance with our internal billing guidelines. Collect monthly accruals from outside counsel and follow-up with non-compliant firms.
• Research, identify, and investigate open and unresolved items within SAP.
• Summarize outcomes, present information, and propose ideas to management to identify areas of process improvements and increased efficacy.
• Provide and participate in cross-training within the team as requested.
• Collaborate with Mitratech and PTP Vendor Setup Global Business department with law firm onboarding.
• Actively participate in team meetings to identify and clarity potential issues.
• Contribute on special projects, as defined by Legal Billing Manager or Legal Operations Director, which may include preparing ad-hoc reports, system data clean-up, and processing items outside of TeamConnect.

Preferred Qualifications:

• 5+ years in legal billing or relevant e-billing experience.
• Previous experience in a law firm or professional services organization, supporting a multi-office environment.
• Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable.
• Experience with SAP or Oracle is a must.
• Experience with vendor onboarding, such as Ariba or Graphite.
• Advanced in Excel & MS Office.
• Excellent communication skills, ability to multitask, prioritize workload.
• Self-motivator with a positive professional disposition.
• Ability to operate in a fast-paced business environment, detail oriented, demonstrated willingness to learn new skills.