Senior Contract Manager

Job Title: Senior Manager

Location: System Business Office

Department Name: SC Contracting

Req #: 0000216369

Status: Salaried

Shift: Day

Pay Range: $110,681.00 - $156,337.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Senior Contract Manager plays a critical role in our ability to achieve goals by creating and maintaining strong relationships with our Stakeholders and Vendor Partners as well as create a cohesive environment by managing a team of Contract Professionals. In this role, the Senior Contract Manager is responsible for maintaining their team’s contract portfolios that supports an item to contract ratio of 95% in all medical and non-medical areas, with a primary focus on best value and standardization. The Senior Contract Manger’s ability to analyze the current practices in order to support and enhance the contract life cycle is important. Project Management and the ability to lead multidisciplinary teams through initiatives from inception to completion is a primary function. The Senior Contracts Manager should lead by example and be an effective role model for their team by providing guidance and motivation to help their Team achieve maximum results in their both their personal and Team goals

Qualifications:

Required:

• Bachelor's degree in a work-related field/discipline from an accredited college or university and related work experience
• Five (5) years of related work experience in Contract Administration, Vendor Management or Purchasing, preferably in a healthcare provider setting
• Computer skills: PeopleSoft preferred, Microsoft Excel, Visio, Word, and PowerPoint

Scheduling Requirements:

• Full-Time, Day, Salaried

Essential Functions:

• Manage a Contract team by delegating responsibilities and supervising business operations
• Assess employee performance and providing helpful feedback and training opportunities, Provide motivation and coaching to employees, ensure staff members follow company policies and procedures
• Manage a contract team portfolio based on category, facility or other and ensuring that portfolio contracts are current and producing value for the organization
• Analyzing information and processes and developing more effective or efficient processes and strategies.
• Ability to develop, present, track and achieve long-range business plans and strategies
• Generating reports and presenting information to upper-level managers or other parties.
• Drives savings and value creation through the negotiation of pricing and other terms that enhance the business and clinical operations
• Draft, evaluate, negotiate and execute Contractual and Pricing Agreements as well as RFPs with Suppliers directly or through the GPO
• Establish and maintain complex supplier relationships by serving as a single point of contact for contractual matters in order to provide resolution for conflicts, complaints and escalations (internal and external)
• Knowledge of basic legal principles and commercial business terms
• Knowledge of project management processes and systems in order to meet deadlines and achieve goals
• Ability to achieve goals that are focused on savings targets
• Ability to be sensitive to the needs of customers through the practice of quality service principles
• Ability to communicate effectively, both orally and in writing, to persuade internal and external stakeholders

Specific Competencies:

Under general supervision of the Dept. VP, the Contract Manager is responsible for facilitation and coordination of a wide variety of capital equipment, supply, and services needs in collaboration with the stakeholder(s). Specific tasks within the Contracting Dept. operating dimensions are as follows:

• Manages the entire contract category lifecycle process for products and services including but not limited to: market assessments; strategy development and implementation; strategic sourcing, vendor selection and supplier negotiations; bid strategy /RFP / RFQ / RFI development, execution and evaluation; contract development and execution
• Leads supply chain strategic sourcing initiatives by conducting quality analysis of assigned products, services and contracts with the goal of attaining the best value decision. Incorporates a comprehensive analysis with measured results that develops near, mid and long range strategies within a contract category.
• Excellent Skills to facilitate and negotiate pricing and contracts for products, product groups and services. Ability to incorporate appropriate terms and conditions into final contract documentation, ensuring adherence and compliance to all contractual, financial, local and regulatory specifications or requirements Adheres to HIPAA and BAA requirements, Facilitates implementation of new or modified policies and procedures based on hospital best practices and compliance with Federal, State, and regulatory agencies.
• Strong project management skills highlighting the ability to build and lead effective cross-functional teams while managing diverse stakeholder interests and expectations. Develops relationships with and regularly engages with Clinicians, Operational Business Leaders and key suppliers to ensure end-to-end engagement necessary to develop the collaboration necessary for spend and performance optimization. Regularly presents findings to internal and external stakeholders.
• Ability to utilize all available tools to gain industry market knowledge in order to utilize trends and dynamics to acquire best terms and pricing of assigned contract categories.
• Demonstrated ability to build and maintain strategic supplier relationships, assess vendor performance and compliance to current group purchasing organization (GPO) and local agreements. Continually monitors and measures value, savings, and internal service levels and reports back thorough comprehensive dashboard and reports.
• Monitors and evaluates contracts within a category for performance; provides input and direction to implement changes and enhancements. Implements performance measures and quality measures to ensure high service levels while maintaining cost effectiveness. Audits contracts to ensure. Documents and communicates the savings success.
• Mentor, Train, motivate and coach employees as they provide attentive, efficient service to customers and vendors, assessing employee performance and providing helpful feedback and training opportunities.
• Help create guidelines, goals, checkpoints, and objectives for employees to improve productivity while also providing support and motivation.
• Help develop, coordinates, and enforces systems, policies, procedures, and productivity standards.
• Monitor and continuously check results against goals and take any corrective actions necessary to make sure that his area's plans remain on track.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer