Executive Support Consultant

Executive Support Consultant 1450569

Pay and Benefits:

• Hourly pay: $45-$55/hr
• Worksite: Leading audiobook and podcast company (Newark, NJ - 100% onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

A leading audiobook company is looking for a flexible multitasking Executive Support Consultant who takes initiative, thrives in a fast-paced environment, and can work independently. The Consultant will report to one of the Content organization’s senior leaders and some of his team members. The ideal candidate will be able to quickly shift priorities and work with various team members as different needs arise, successfully navigating the complexities of a large organization. The candidate will also be a strong team player with exceptional attention to detail. The company offer a great work environment.

Executive Support Consultant Responsibilities:

• Proactively manages Executives’ calendars, including scheduling large and/or complex internal and external meetings (with high-level executives, international team members, or key customers, such as top publishers, and their coordinators/assistants) while paying close attention to global time zones, making sure the time selected is as reasonable and convenient as possible (not extremely early or late)
• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
• Providing relationship management support, which may include follow-up requests/calls, data entry, and more
• Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs
• Perform other administrative support duties, as appropriate (e.g., visitor registration, parking, etc.)
• Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)

Executive Support Consultant Qualifications:

• Diligence and determination: a self-starter who’s motivated to leave no stone unturned to get the job done. Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
• Quickly and clearly communicate when problems arise (personal or work-related) so leaders are aware and can plan accordingly.
• Accountability: owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
• Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular)
• Strong verbal and communications skills
• Strong organizational skills
• Strong prioritization skills and ability to multi-task
• Ability to work in a fast paced and evolving environment