Director Meeting Planning (Florham Park)

Job Title: Director, Meeting Planning (PERM)

Location: US-NJ-Florham Park

Overview:

The Director of Meeting Planning oversees the US meeting planning functions, including execution and management of all non-HCP, internal (onsite) and external (off-site) meetings. This role requires expertise in event planning, vendor management, budgeting, and ensuring compliance, with significant interaction with internal stakeholders and high-profile clients, including C-suite executives.

Responsibilities:

1. Manage all US non-HCP meetings such as sales meetings, launch events, town halls, conferences, and hybrid meetings.
2. Lead project planning for each event, including venue sourcing, budgeting, vendor negotiations, agenda creation, and logistics management.
3. Negotiate contracts to minimize risk and costs.
4. Develop and monitor budgets and financial reports.
5. Coordinate logistics, including venue management, attendee registration, audiovisual requirements, and on-site support.
6. Represent US meetings internally and support ad-hoc event needs.
7. Supervise administrative support for meeting planning tasks.

Minimum Job Requirements:

1. Bachelors Degree required.
2. 8-10 years of experience in corporate meeting/event planning, preferably in the pharmaceutical industry.
3. Experience managing onsite, remote, and hybrid meetings, including vendor and resource management.
4. Proficiency in meeting planning platforms (e.g., CVENT) and remote meeting tools (e.g., Webex, Teams).

Competencies:

1. Excellent project management and organizational skills.
2. Ability to adapt in a fast-paced environment.
3. Strong interpersonal, communication, and relationship management skills.
4. High emotional intelligence and problem-solving abilities.
5. Willingness to work flexible hours and travel 30-50% of the time.

Additional Details:

• Seniority level: Director
• Employment type: Contract
• Job function: Business Development and Sales
• Industry: Staffing and Recruiting