Accounts Payable Supervisor

Job Description

Job Description

Job Title: Accounts Payable Manager

Location: Wall Township, NJ

Reports To: Director of Financial Operations

Job Type: Full-Time, Monday-Friday

Job Summary:

The Payables Supervisor is responsible for overseeing daily accounts payable operations, supporting timely and accurate invoice processing, managing payment activities, and ensuring compliance with company policies and internal controls. This role provides day-to-day leadership to the AP team, partners with internal stakeholders and vendors, and supports process improvements, system enhancements, and audit readiness across the payables function. This role will report to the Director of Financial Operations.

Essential Duties and Responsibilities:

Team Leadership & Workflow Management

• Supervise, coach, and train AP staff, including monitoring performance expectations, reviewing work quality, approving hours worked, and supporting employee development.
• Manage daily workflow, prioritize assignments, and ensure workloads are distributed effectively to meet critical processing, payment, and reporting deadlines.
• Ensure appropriate team coverage, escalate issues when needed, and promote consistent application of departmental procedures.
• Review and approve ad hoc invoices and transactions that do not flow through the standard automated workflow approval process.

Payment Processing & Vendor Relations

• Manage and approve Canadian payment runs and serve as backup support for S. payment runs, ensuring payments are processed accurately and on schedule.
• Review and approve manually created new vendor profiles in accordance with company policy and vendor master data controls.
• Review and approve vendor updates, including banking changes and name changes, while ensuring appropriate documentation and verification.
• Reconcile vendor statements and resolve escalated payment discrepancies, invoice holds, duplicate payment concerns, and vendor inquiries.
• Maintain strong relationships with vendors, internal customers, procurement, finance, and other cross-functional

Compliance & Internal Controls

• Ensure AP processing activities comply with company policies, approval requirements, and documentation standards.
• Support strong internal controls, including segregation of duties, vendor verification, fraud prevention, and audit-ready recordkeeping.
• Assist with annual IRS tax reporting, including preparation, review, and distribution of 1099 forms.

Reporting, Auditing & Other

• Assist management with the month-end and year-end close processes.
• Prepare AP schedules and provide necessary documentation for internal and external audits.

• Identify process bottlenecks, recommend improvements, and implement strategies to improve accuracy, efficiency, visibility, and customer service within the AP function.
• Assist with the implementation of a new Payables solution, including user testing, process documentation, training support, issue tracking, and post-implementation stabilization.

Qualifications

• Experience:
  • 3–5+ years of progressive accounts payable experience.
  • Previous supervisory or team lead experience, preferably with a remote or hybrid team.
  • Experience with AP automation, system upgrades, process implementations, or workflow improvements.
  • Experience with domestic and international payables processing.
  • 1099 reporting and processing experience.
• Technical Skills:
  • Proficiency with accounting systems and AP platforms, such as Oracle, SAP, or similar enterprise systems.
  • Strong Microsoft Excel skills, including VLOOKUP/XLOOKUP, pivot tables, data analysis, and reconciliations.
  • Ability to review, analyze, and troubleshoot invoice, payment, vendor master, and reporting issues.
• Core Competencies:
  • High attention to detail and commitment to accuracy.
  • Strong organizational skills with the ability to manage competing priorities and deadlines.
  • Self-starter with sound judgment, initiative, and the ability to work independently.
  • Strong problem-solving, communication, customer service, and cross-functional collaboration

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

STA is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants; Returning military are strongly encouraged to apply. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.