Director of Finance & Administration

Job Description

Job Description

Jewish Federation in the Heart of NJ is a leading philanthropic and social service agency in central New Jersey. We are seeking a lead finance professional with experience in organizational process and management, to oversee:

Finance
Human Resources
Information Technology and Data Systems
Facilities and Risk Management

This unique position entails a hands-on approach to day-to-day operations of the Finance Department, while also serving a key role as chief financial officer. A strong knowledge of non-profit budgeting and finance, as well as the ability to manage projects, communicate effectively and advance initiatives in a strategic manner is essential.

FINANCE:

Responsible for day-to-day operations, including payroll, accounts payable, revenue posting, endowment accounting, and general ledger monthly closings
Develop, implement, and enforce policies, procedures, and systems to continually improve the efficiency and effectiveness of the department
Provide timely and accurate monthly financial reports, analysis of budget variances, cash flow monitoring, and endowment reports
Develop the annual budget to align the goals of the organization with the forecasted financial resources expected in the coming year.
Partner with senior management and board leadership to monitor the organizations financial health and respond to current operations and the external financial environment
Manage relationships with banks, investment managers, external auditor, insurance broker, benefits administrator, facility services, and payroll service.
Collaborate with endowment fund holders and impact staff to maximize the use of the endowments for purposes specified in fund holder agreements.
Partner with leadership to manage all funds, financial processes, and assets to maximize the use of resources to carry out the Federations mission through strategically aligned programs and grants awarded to partner agencies.
Play a key role as the staff liaison to the Finance Committee and the Investment Committee.

HUMAN RESOURCES:

Partner with third party benefits administrator to ensure high quality, cost effective, health benefits are offered to all eligible staff.
Manage the 401(k)-retirement benefit plan, partnering with the plan administrator to ensure regulatory compliance and timely annual reporting.

Collaborate with the Personnel Committee to ensure policies and procedures are in place, adhered to, and periodically updated. Ensure staff compliance with all personnel policies. Monitor time and attendance.
Support recruiting efforts for all open positions, including orientation about Federation personnel policies.

INFORMATION TECHNOLOGY AND DATA SYSTEMS:

Manage relationship with 3rd party IT firm. Ensure new technologies and latest platforms are employed when determined appropriate for maximizing resources to Federation, in collaboration with the Database Administrator.
Support the Database Administrator in managing the donor database and monitoring and assessing equipment needs.
Participate as a key member of the data management team, attending bi-weekly meetings to strategize, provide support, and monitor data quality.

FACILITIES AND RISK MANAGEMENT:

Manage insurance relationship with broker to obtain adequate coverage, negotiate competitive pricing, and ensure compliance with insurance contracts.
Partner with the Executive Assistant to maintain a safe, secure, clean, and productive work environment.

QUALIFICATIONS:

Minimum of 5 years experience in a non-profit setting preferred, with a record of successfully managing financial resources.
In-depth knowledge of accounting practices and procedures required.
Excellent organizational, written communication, and presentation skills.
Ability to multi-task, meet deadlines, and think strategically and creatively.
Strong knowledge of computer and other office systems and the ability to troubleshoot problems. Knowledge of Blackbaud Financial Edge and Blackbaud CRM a plus.
Experience in office management and in working as part of a team.
Experience working successfully and building relationships with volunteers.
Bachelors degree, preferably in business or a related field. CPA preferred.