Administrative Assistant

Job Description

Job Description

Summary

Savastano Kaufman is seeking an Administrative Assistant to join our team. We are a forward-thinking firm located in Fair Lawn, NJ. A certified public accounting firm, specializing in accounting, taxation, IRS resolution, and consulting needs for individuals and small to medium size companies. Our focus is on providing exceptional personal service to our clients.

Position description:

The Administrative Assistant is responsible for general office tasks including scheduling, maintenance of client data, client files, and preparation of business meeting materials. This individual will communicate proactively to ensure deadlines and the needs of clients are met. Provides administrative support to team members and positively contributes to the office culture and client experience. This positon is an excellent fit for a customer service orientated professional seeking an opportunity within a growing firm.

Specific responsibilities:

• Reception desk duties, greeting clients and visitors
• Client scheduling and follow-up
• Screen incoming telephone calls and route calls to the appropriate party
• Administrative support for principals; including calendar management, scheduling, and timekeeping
• Administrative support for other team members as needed
• Preparation of agendas, reports, presentations, and other materials to prepare for client meetings and other business activities
• Prepare bulk mailings and client outreach
• Organize and maintain client and referral partner data base
• Organize and maintain client files
• Provide exceptional customer service
• Ensure accuracy and quality control of all work product
• Maintain confidentiality of personal and sensitive data
• Final assembly of client tax documents
• Assist with electronic filing of tax returns

Qualifications and competencies:

• Familiarity with a professional services firm and/or accounting experience
• Advanced technology skills
• Desire to grow and advance through continued training
• Two years of administrative, customer service, or hospitality experience a plus
• Detail oriented
• Ability to multitask, prioritize, and organize efficiently
• Excellent verbal and written communications skills

Salary and benefits:

• High quality health insurance, dental insurance, and vision
• Life Insurance
• 401k plan with company match
• Bonus opportunities
• Paid time off, paid holidays
• Competitive salary, commensurate with experience