Administrative Assistant

Position: Administrative Assistant

Date Posted: 24 February 2026

Industry: Manufacturing / Administrative Support

Employment Type: Contract to Hire

Experience: Not Specified (Manufacturing or distribution plant experience preferred)

Qualification: Bachelor Degree holder, Diploma/Degree/Certificate in Business Administration or related field

Salary: $25.00/hr

Location: Pennsauken, NJ, United States

Company: TEKsystems

Description:

TEKsystems is seeking a professional and highly organized Administrative Assistant to support the Plant Manager and leadership team in a manufacturing environment. This role serves as the primary point of contact for visitors, vendors, customers, and employees, ensuring front-office operations run smoothly and efficiently. The ideal candidate will demonstrate professionalism, excellent communication skills, and the ability to manage multiple administrative functions in a fast-paced plant setting.

This is a fully onsite Contract-to-Hire opportunity based in Pennsauken, NJ, offering competitive hourly pay and access to a comprehensive benefits package for eligible candidates.

Core Responsibilities

• Welcome and assist visitors at the reception area, identify the purpose of their visit, and direct them appropriately.
• Maintain detailed and accurate visitor logs, ensuring proper registration procedures are followed for contractors and guests.
• Notify internal staff of guest arrivals and arrange escorts when required.
• Issue visitor credentials such as internet access details and user IDs.
• Perform inspections of personal belongings when necessary, in accordance with company procedures.

Administrative & Office Support

• Provide calendar coordination, meeting scheduling, and documentation preparation for management.
• Draft memos, reports, and other correspondence to support supervisors and leadership.
• Act as liaison for service providers including vending, cleaning, and coffee services, ensuring timely scheduling and service quality.
• Monitor and replenish office and breakroom supplies, managing inventory and placing orders as needed.
• Receive, sort, and distribute mail and manage express courier services such as FedEx and UPS.
• Coordinate catering and meal arrangements for meetings and company events.

Operational & Facility Coordination

• Oversee uniform distribution, returns, and vendor communication to maintain quality and timely delivery.
• Maintain a clean and welcoming reception, office, meeting rooms, and shared spaces.
• Identify maintenance issues and coordinate minor repairs for office equipment and facilities.
• Create purchase requisitions using TAP/SAP systems, track purchase orders, reconcile deliveries, and process goods receipts.
• Arrange business travel including flights, accommodations, and ground transportation.
• Support HR with onboarding logistics, employee engagement initiatives, recognition events, and wellness activities.

Skills & Qualifications

• Strong background in administration, reception, and customer service.
• Data entry proficiency and attention to detail.
• Experience supporting upper management.
• Manufacturing or plant environment experience is highly desirable.
• Ability to exercise sound judgment and problem-solving skills to address daily operational challenges efficiently.

Compensation & Benefits

This role offers a pay rate of $25.00 per hour. Eligible employees may receive access to benefits including medical, dental, and vision coverage; 401(k) retirement plan options (pre-tax and Roth); life insurance; short- and long-term disability; Health Savings Account (HSA); transportation benefits; Employee Assistance Program; and paid time off such as vacation or sick leave. Benefit eligibility may vary based on employment classification and duration.

TEKsystems is a global leader in technology and business solutions, partnering with thousands of clients including a significant portion of Fortune 500 companies. The organization is committed to equal employment opportunity and considers applicants without regard to legally protected characteristics.

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