Specialist (FT-Day), Lakewood NJ

Job Title: Specialist

Location: Barnabas Health Medical Group

Department Name: Health Wellness

Req #: 0000221428

Status: Salaried

Shift: Day

Pay Range: $49,627.00 - $65,183.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview :

RWJBarnabas Health is looking for a Specialist to join the team in Lakewood, NJ. The Operations Specialist will manage inventory, ensure accurate ordering of supplies, oversee the maintenance and replacement of operational equipment and optimize administrative processes across all sites. In addition, the Operations Specialist will support the Operations Leadership Team and will have direct oversight of the Special Projects Team and serve as liaison with internal and external stakeholders. The Operations Specialist will also work collaboratively with the Director and internal and external stakeholders to ensure all locations meets and exceeds overall performance and satisfaction expectations in order to achieve an excellent employee and client experience. The Operations Specialist will maintain scheduling, reporting, assigned databases and assist with special projects as assigned. Provides general office support to on variety of clerical activities and related tasks.

Qualifications :

Required :

• High School Diploma or GED required within one (1) year of hire. Candidates who do not possess a High School Diploma or GED equivalent at time of hire will be provided the opportunity to enroll in a GED/HSEA program as a condition of employment. New hires will be provided one (1) year from date of hire to successfully complete a GED program and obtain their HSEA. *
• Strong people management and organizational skills
• Possess the ability to analyze and improve operational processes
• Knowledge with tracking and reporting on operational performance for both external and internal clients
• Assisting with implementation of new processes and procedures
• Understanding of Microsoft Office, EMR systems and proficiency with computer skills

Preferred :

• College degree preferred
• Previous administrative support or background in general office work preferred.

Scheduling Requirements :

• Day Shift, 40 hours/week
• Full-Time Schedule

Essential Functions :

• Assist the Director and SVP in planning, organizing and coordinating functions related to the operations of all thirteen Employee Health and Wellness locations
• Manages scheduling for all clinic providers and staff to include Certified Medical Assistants, Licensed Practical Nurses, Registered Nurses, Nurse Practitioners, and Physicians across all of the Corporate Care/ Employee Health locations.
• Oversee/Guide/Train Special Projects team in regards to reserving the Agility schedule, Updating external client process, Creating fillable forms, Training Videos, Merging Duplicate charts, managing and documenting RTW requests, Productivity Check in/out reports, RTW reports, Documenting and notifying Positive employees
• Prepares, analyzes, and produces required reports for the Director and SVP
• Maintain an updated client, customer, contractor and supplier management system
• Monitors Payroll E-Time and OT timesheet submissions, sending the information to the appropriate Manager for final approval and submitting to payroll to meet required deadlines.
• Assists coordinates pre-employment physicals with HR teams for remote hires through Agility scheduling portal and manages the employee health mailbox.
• Maintains and updates required HR and Corporate Care shared databases.
• Serves as primary point person to coordinate Agility System Training for HR Service Center staff.
• Collaborates with the Director on identifying ways to improve customer experiences
• Assist with ordering supplies and maintaining inventory level for all locations
• Train new employees as necessary and ensures policies and procedures are followed
• Assists the managers with coordinating and scheduling regulatory clinics (i.e. Influenza fit testing and TB clinics) for the entire healthcare system.
• Submits Department of Transportation renewals in the National Registry
• Make important policy, planning, and strategy decisions.
• Organize and assist HR with facilitating post-offer physicals with external services.
• Provides support to the Operations Team with recruitment when necessary.
• Help promote a company culture that encourages top performance and high morale.
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulatory agencies.
• Build alliances and partnerships with other organizations.
• Identify and address problems and opportunities for the company.
• Performs all other duties as assigned.

Benefits and Perks :

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Wellness Programs
• Tuition Reimbursement
• Short & Long-Term Disability
• Life & Accidental Death Insurance
• Voluntary Benefits (e.g., Pet Insurance)
• Health Care/Dependent Care Flexible Spending Accounts
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier healthcare destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer