Facilities & Contract Coordinator

Job Description

Job Description

For over 35 years, Yorktel has been the video managed services partner around the world for some of the largest business and government agencies. With over 10,000 video systems under management worldwide – more than any other video communications service provider – Yorktel has the proven expertise and global reach to deliver enterprise-quality visual communications.

Yorktel is currently seeking a Facilities and Contract Coordinator who performs, plans, coordinates, and controls all facility maintenance, safety, and security to ensure proper safety, sanitation, and mechanical functions for all facilities, including grounds and equipment within Yorktel. In addition, this position is responsible for the timely completion of requests for certificates of insurance that may be required by Yorktel personnel.

This position reports directly to the SVP of Purchasing and Logistics. The SVP of Purchasing and Logistics will provide direction and support for day-to-day instruction. This position will work directly with multiple teams and departments to ensure accurate and timely resolution for internal and external customers.

Roles & Responsibilities:

• Perform, plan, coordinate, and control all facility maintenance, safety, and security to ensure proper safety, sanitation, and mechanical functions for all Yorktel facilities, including grounds and equipment.
• Coordinate all maintenance work to properly maintain all Yorktel facilities and grounds.
• Collaborate with senior managers and executives on budgeting for facility needs as requested.
• Create reports related to maintenance, repairs, safety, and other occurrences as requested by senior management.
• Evaluate maintenance requests, set priorities, and process work assignments.
• Establish and maintain a reliable network of outside vendors and suppliers to ensure cost-effective and timely support of the maintenance function.
• Assess and hire contractors or subcontractors to perform maintenance.
• Ensure all permits and licenses are maintained.
• Perform routine inspections of all systems and equipment, complete routine repair work and other general maintenance tasks.
• Establish and communicate the level of quality and safety expected in the performance of maintenance tasks.
• Manage setup and maintenance of new locations.
• Complete requests for certificates of insurance as required by Yorktel personnel.
• Work collaboratively with internal departments to resolve concerns and ensure successful coordination of products and services.
• Protect confidential internal and external information using discretion and sound judgment based on company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Leadership & Supervisory Responsibilities:

• None

Skills & Abilities:

• Strong experience in building management and maintenance.
• Excellent organizational skills and ability to follow up regularly with vendors.
• Strong attention to detail and follow-through.
• Ability to work both collaboratively and independently.
• High levels of professionalism and integrity.
• Strong written, verbal, and interpersonal communication skills.
• Strong negotiation and problem-solving skills.
• Good customer service and teamwork abilities.
• Proficiency in Microsoft Office 365 applications (Word, Excel, Outlook, MS Project).

Education & Experience:

• High School Diploma required.
• Bachelor’s degree in business administration or equivalent work experience preferred.
• 2–5 years of relevant experience in facilities management, maintenance, or related fields.

Additional Requirements:

• If permissible by applicable law, may be required as a condition of employment to complete a background check and/or drug test if required by law or by current or future contracts/clients/vendors, etc.
• Ability to travel as required.
• Must be able to lift up to 50 lbs.
• Requires frequent sitting, standing, and walking.
• Valid U.S. driver’s license.

Join us and you will enjoy an excellent salary and benefits package, including 401k and Flex 125 plans.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristics protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.