Sr Administrative Assistant

Integra LifeSciences is a global medical technology leader in neurosurgery and regenerative medicine driven by our purpose of restoring patients’ lives. The company offers a broad portfolio of products and innovative solutions for dural access and repair, cerebral spinal fluid management and neuro-critical care. Its regenerative tissue technologies include products that address soft tissue, peripheral nerve and tendon repairs and for the treatment of acute and chronic wounds, burns, as well as for plastic and reconstructive surgery.

Founded in 1989 by Richard E. Caruso, the company is headquartered in Princeton, New Jersey. Today, Integra LifeSciences has grown immensely, with more than 4200 employees worldwide as well as offices, manufacturing and research facilities in Asia, Australia, Europe, Middle East, and the Americas.

Changing lives. Building Careers.

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

This position will support the VP of Marketing, the Marketing Team and the VP of R&D, performing administrative tasks to help facilitate effectiveness and efficiency of the marketing organization.

KEY RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Provide administrative support to VP of Global Marketing, Marketing team and VP of R&D.
• Open and manage Purchase Orders (POs) through Oracle, including adding and managing new vendors, and processing invoices.
• Support shipping out materials, especially for large meetings such as the National Sales Meeting and other regional meetings
• Help maintain on-site marketing and sales training collateral
• Coordinate and arrange meetings (ie, weekly pre-PMAP meetings, bi-weekly Marketing Check-Ins), set agendas when appropriate, reserve and prepare facilities for presentations and meetings including arranging breakfast or lunch when appropriate.
• Assist maintaining organized Teams meeting folders and channels
• Support tracking and report outs for Marketing Assets and other departmental KPIs
• For the two VPs:
  • Assist with calendar management
  • Coordination of travel arrangement (including air, rail, car and hotel)
  • Process expenses reimbursements using Concur
  • Prepare and maintain Organizational Charts for the leadership team.
  • Complete registrations for professional meetings, seminars and workshops
  • Assist communication of updated corporate and departmental policies (e.g. new, revised, obsolete)
• Maintain and order all supplies for daily use for department
• Responsible for New Employee Set-up and onboarding
• Assist with other administrative tasks as assigned

REQUIRED SKILLS & MINIMUM QUALIFICATIONS

Education

• High school education, college degree preferred.

Experience

• Minimum of 5 years of administrative experience, executive level preferred.

Skills & Competencies

• Proficiency with Microsoft Office programs as well as other general office equipment.
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment.

Tools And Equipment Used

• General office equipment: Computers, printers, copiers, fax machines, telephone systems, video conferencing tools.
• Software and systems: ERP systems (eg, Oracle, SAP, Agile), CRM platforms, project management software (e.g., MS Planner), QMS platforms.

PHYSICAL REQUIREMENTS

• Ability to sit, stand, walk, bend, and lift for extended periods.
• Manual dexterity to operate tools, equipment, or computers.
• May require lifting or moving equipment or materials (e.g., up to 25 kg).
• Visual acuity for detailed inspection or computer work.

The physical requirements listed below represent the motor and physical abilities necessary to successfully perform the essential duties of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform these duties.

While performing the responsibilities of this role, the employee is expected to:

• Sit, listen, speak, and move throughout various areas of the building.

ADVERSE WORKING CONDITIONS

There are no adverse working conditions associated with this position.

DISCLAIMER

The responsibilities and duties outlined above are intended to illustrate the general nature and level of work performed by individuals assigned to this position. They do not represent an exhaustive list of all tasks that may be required. Additional duties may be assigned as appropriate to meet business needs.

This job description does not constitute a contract of employment and is subject to change at the discretion of the employer, based on evolving organizational requirements and role expectations.

Hybrid position – 3 days in Princeton, NJ

Salary Pay Range:

$26.21 – $35.38 USD Hourly

Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training . In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation . Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:
EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA . If you have difficulty using our online system due to a disability and need an accommodation, please email us at [email protected].

Unsolicited Agency Submission

Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate’s name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.