Temporary Executive Administrative Assistant

Job Description

Job Description

Our client, a mission-driven organization, is seeking a highly organized and detail-oriented Executive Administrative Assistant to support their President/CEO and Leadership Team. This is a temporary, onsite role located in Mt. Laurel offering the opportunity to partner closely with senior leadership and make an immediate impact.

Key Responsibilities

• Provide administrative and clerical support to the President/CEO and Leadership Team.

• Schedule meetings, conference calls, and manage meeting room calendars.

• Prepare agendas, record and transcribe minutes, and distribute meeting notes.

• Coordinate logistics for Board of Trustees meetings and board committee volunteers, including communications and documentation.

• Maintain organizational records and ensure accurate updates on the third-party Board portal.

• Assist with creating and editing reports, documents, and PowerPoint presentations.

• Partner with the Marketing Department on special initiatives.

• Organize logistics for special events, seminars, and leadership team activities.

• Support departmental projects such as updating organizational charts, tracking leadership time off, and maintaining the Policy and Procedures Manual.

• Assist with file retention efforts, policy updates, and administrative compliance tasks.

Skills & Qualifications

• Proficiency in Microsoft Office Suite, with strong skills in Excel and PowerPoint.

• Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.

• Strong written and verbal communication skills, with a high level of attention to detail.

• Ability to maintain professionalism and a positive demeanor when interacting with internal and external stakeholders.

• Experience recording and transcribing meeting minutes accurately.

• Flexibility to adjust hours or workload as needed.

  Core Hours: Monday–Friday, 8:30 AM – 4:30 PM (open to full-time or part-time)
  Hourly pay rate, $30.00
  Benefits: Health Insurance, Vacation and PTO available after completion of required hours worked.