Account Receivables Specialist- Finance/ Collections

Job Description

Job Description

Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Finance Assistant (Billing) to join us in our Finance Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community ? Are you an energetic problem solver who is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on!

We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now!

ABOUT HARWOOD LLOYD, LLP

Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally .

ACCOUNTS RECEIVABLES SPECIALIST (COLLECTIONS)

As a Accounts Receivables Specialist, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized, as our firm is constantly growing.

Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

QUALIFICATIONS FOR AN ACCOUNTS RECEIVABLES (COLLECTIONS) SPECIALIST

The AR/Collections Specialist will provide general, accounting, and clerical support to the finance department. This is an mid-level position that manages the company's outstanding invoices, working with clients directly to ensure all collections are reconciled, settled by due dates, and result in a positive cash flow. a

Responsibilities:

• Accounts Receivable: Accurately process and record daily financial transactions, including expenses, client costs/disbursements, and payments into specialized legal accounting software.
• Collections: Monitor Aging Reports, follow up on discrepancies, and communicate professionally with clients and partners to resolve billing inquiries and secure timely payments.
• Trust/Escrow Accounting Support: Assist with managing client trust accounts (also known as IOLTA or escrow accounts), ensuring client funds are strictly segregated from operating funds to maintain compliance with ethical obligations. Resolve old trust account balances and escheat when necessary to the State of NJ.
• Reconciliation & Reporting: Perform trust bank reconciliations and assist with the preparation of ad-hoc, monthly or annual financial reports for management and partners.
• Provide assistance with reception coverage
• Perform other ad-hoc duties and projects, as needed

Requirements:

• Associate degree or higher preferred
• 3+ years of relevant accounting or finance experience
• Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.)
• Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team-oriented environment
• Excellent time management, organizational, and interpersonal skills
• Must be detail-oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions
• Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred
• Perform other ad-hoc duties and projects, as needed.
• Experience in a law firm or professional services environment preferred

Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you may be perfect for this position!

WORK SCHEDULE

This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. ONSITE

READY TO JOIN OUR LAW FIRM?

If you feel that you would be right for this position at our law firm, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!