Administrative Assistant

Job Title: Administrative Assistant

Location: Morris Cancer Center

Department Name: Radiation Oncology

Req #: 0000233293

Status: Hourly

Shift: Day

Pay Range: $21.00 - $26.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:
The Administrative Assistant provides high-level administrative, operational, and project support to assigned clinical faculty and senior staff. This role serves as a primary liaison between faculty and multiple administrative units, ensuring seamless coordination across Purchasing, Human Resources, IST, Payroll, Finance, Clinic Practice, Workforce Planning, Faculty Affairs, and RWJBarnabas Health. The Administrative Assistant manages complex tasks requiring sound judgment, confidentiality, and technical expertise, while supporting academic, clinical, and operational initiatives.

Qualifications:

Required:

• High School Diploma or equivalent
• Minimum of 3 years of administrative support experience in a healthcare or academic medical environment

Preferred:

• Associate Degree or Bachelor’s Degree

Scheduling Requirements:

• Working Shift: Monday – Friday
• Day Shift
• Full-Time, 40 Hours Per Week

Essential Functions:

• Serves as liaison between faculty and administrative units including Purchasing, HR, IST, Payroll, Finance, Clinic Practice, Workforce Planning, Faculty Affairs, and RWJBH partners
• Initiates correspondence on behalf of assigned faculty related to administrative, operational, and academic matters
• Completes purchase orders, check requests, travel reimbursements, and subscription processing
• Ensures expenditures align with allocated funds and tracks all payouts to completion
• Confirms and manages faculty appointment schedules, proactively resolves conflicts, and manages daily calendars using independent judgment
• Maintains faculty Curriculum Vitae and NIH-compliant Biosketches accurately and consistently
• Analyzes and organizes administrative procedures; recommends workflow improvements
• Organizes projects and manages multiple tasks simultaneously
• Assists in planning and executing projects for assigned clinical faculty and senior leadership
• Triages and responds to phone inquiries to the physician office line; provides backup coverage for the Automated Call Distribution (ACD) line as needed
• Coordinates all administrative elements of interdisciplinary tumor board conferences, including patient lists, meeting logistics (virtual or in-person), flyers, documentation, CME, and all related tasks
• Supports onboarding and offboarding processes by completing assigned checklist items under guidance of the Program Manager
• Maintains ongoing credentialing requirements for assigned clinical faculty
• Manages fax and scan queues for assigned faculty, ensuring timely routing and follow-up

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer