BackOffice Administrator
**About the Role**
The core tasks for this position include various administrative duties such as data entry, calendar management, preparing communications and reports, coordinating meetings, assisting with project management, serving as a primary point of contact, and managing billing/accounts processes.
**Core Tasks:**
* Perform ongoing data entry tasks as needed
* Manage a calendar including scheduling, meetings, and travel arrangements
* Prepare/ edit correspondence, communications, presentations, reports, and other docs
* Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
* Perform other ad-hoc tasks with limited instruction as needed
* Assist with project management tasks (track deadlines/ coordinate to ensure success)
* Serve as the primary point of contact between employees, clients, and external partners
* Manage various billing, Accounts Payable and Accounts Receivable processes
* Monitor inboxes and triage communications as needed
* Create SOPs as needed
**Must-Haves:**
* 3+ year's experience as an operations associate (preferably at an agency or startup)
* Exceptional verbal and written communication skills with an extroverted personality
* Hands-on experience with project management tasks and tools (Notion preferred)
* Basic - intermediate skills with Google Suite (Sheets, Docs, Slides)
* Strong organizational and planning skills
* Ability to work EST
**Nice-to-Haves:**
* Familiarity with Slack and Zoom for internal team coordination / communication
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