Business Assistant I

Business Assistant I Location Hybrid remote in New Brunswick, NJ :

Position Details Position Information Recruitment/Posting Title Business Assistant I Job Category URA-AFT Administrative Department Mason Gross Sch Arts-Deans Ofc Overview Posting Summary Rutgers, The State University of New Jersey, is seeking a Business Assistant I for Mason Gross School of the Arts (MGSA). Reporting to the Business Analyst III Supervisor in Mason Gross School of the Arts (MGSA), this position provides support in the areas of budget, accounting, planning, and operational activities. Among the key duties of this position are the following:

• Tracks and reconciles MGSA budgets and expenditures, ensuring compliance with MGSA and University policies, processes, and procedures.
• Assists with analyzing revenues and expenditures, developing budget proposals and projections, and executing closing processes. Duties include, but are not limited to, reconciling, budgeting, database management, and accounting.
• Processes a variety of business transactions, including, but not limited to, journal entries, project cost adjustments, corrections, and requisitions.
• Prepares and analyzes data and reports.
• Serves as liaison for University's accounting, budgeting, and purchases areas in resolving issues and general matters.
• Ensures efficient and effective policy dissemination, application, and compliance.
• Performs professional work requiring an excellent knowledge of GAAP as well as a good understanding and application of concepts, theories, and practices of accounting; as well as specific knowledge of MGSA and University policies, procedures, processes, and systems.
• Carries out routine and semi-routine work within work parameters for the unit and under general supervision.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at . FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 55416.000 Annual Mid Range Salary 68958.000 Annual Maximum Salary 82500.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience demonstrating knowledge and understanding of generally accepted accounting principles and practices.
• Two years' relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community.
• Must be able to work in a team environment under general supervision, within established work parameters, with few direct instructions.
• Must be able to maintain a professional demeanor in a fast-paced, customer-service-focused, confidential environment.
• Must be able to handle and prioritize multiple tasks and to interact successfully with a wide range of individuals at all levels of the University community.
• Must be able to maintain professional demeanor in fast-paced, customer service-focused, confidential environment consistent with an understanding of the mission, vision, role, and goals of the Dean's Office, MGSA, and RU, and the role the tasks and responsibilities of the position play in the achievement of these goals.

Preferred Qualifications

• Previous experience in a customer service organization preferred.
• Knowledge of Rutgers financial, systems and policies preferred.
• Advance knowledge of Microsoft Excel.

Equipment Utilized

• Position regularly uses MS Office Suite, RU Marketplace, HCM, Oracle, Sakai, Canvas, ROCS, Tableau and knows or will learn any and all systems RU uses for accounting; budgeting; data management; expense reimbursement; personnel appointments; payroll; cash handling; procurement; pcards; grants in pre and post awards, facilities and space scheduling, maintenance, and management; and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• Fast-paced, customer-service-focused, confidential environment.

Special Conditions Posting Details Posting Number 23ST2721 Posting Open Date 10/12/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.