Operations Manager

Job Description

Job Description

The Operations Manager of Congregation Beth El is responsible for the day-to-day facilities and operational needs of the synagogue. Reporting to the Executive Director, this role focuses on ensuring that the building is well-maintained, events are properly set up and fully prepared for and administrative functions run smoothly.

The Operations Manager oversees the maintenance and upkeep of the building and grounds, including routine, preventative, and as-needed repairs. The Operations Manager works closely with the custodial staff and outside vendors to ensure the facility is safe, clean and well-maintained, and that all work is completed in a timely and reliable manner.

The Operations Manager provides logistical support for services, programs and events. This includes coordinating and scheduling room setups and breakdowns, arranging furniture and equipment, and ensuring that audio/visual and other technical needs are in place and functioning properly. The role works closely with staff to ensure that all spaces are prepared according to schedule and supports a smooth and consistent experience for congregants and guests.

The Operations Manager is expected to work on Saturday (Shabbat) and other Jewish holidays and larger events to oversee the usage of the building. Therefore, while this is a full-time job, it is expected that the Operations Manager will work from Tuesday through Saturday with the understanding that this schedule will sometimes vary as needed.

Duties and Responsibilities

Working in conjunction with the Executive Director:

• Programing
• • Coordinate (with head of maintenance) room setups and breakdowns for services, programs, and events. Ensure spaces are arranged according to event requirements, including furniture, layout, and equipment.Oversee audio/visual and basic technical setup (e.g., microphones, projectors, screens) and ensure equipment is functioning properly
  • Oversee maintenance staff to execute setups accurately and on schedule and assist when needed.
  • Coordinate with vendors or service providers related to event logistics (e.g., rentals, deliveries).
• Administrative Support
• • Supervise administrative, maintenance, and outside contracted personnel.
  • Be the “on site” supervisor of facility usage on Saturdays (Shabbat), especially working with outside vendors and caterers during lifecycle events.
  • Evaluate computer systems and physical equipment including office software to ensure efficient office and synagogue operations.
  • Inventory and order office and maintenance supplies as needed.
• Building
• • Oversee day-to-day maintenance and upkeep of the building and grounds.
  • Coordinate routine, preventative, and as-needed maintenance and repairs, and possess the skills necessary to perform minor, non-major repairs and maintenance.
  • Supervise the head of maintenance and maintenance staff to ensure the building is clean, safe, and in good working order at all times.
  • Manage relationships with external vendors and contractors, including scheduling and oversight of work.
  • Coordinate and schedule security and outside maintenance companies when needed.

Experience and Qualifications

We are open to candidates coming from a range of backgrounds and are committed to hiring for impact, rather than a certain set of experiences. The ideal candidate will have a minimum of five years experience managing operations, personnel, facilities, and technology with a proven ability to problem solve and implement strategic plans, build strong, collaborative relationships, and communicate effectively.

Compensation and Benefits: Salary $65,000 - $70,000/Year

Comprehensive medical coverage offered. Additional benefits include dental, vision, and life insurance options.