Administrative Office Assistant

Job Description

Job Description

Do you enjoy creating systems, supporting big visions, and ensuring every detail runs like clockwork? Keller Williams Princeton is seeking a dynamic, highly organized Administrative Assistant to support our growing Market Center and help our leadership and agents thrive.

The Administrative Assistant is the heartbeat of our office, providing structure, service, and support to agents and leadership alike. You’ll be the first impression and ongoing go-to for our agents and guests, overseeing day-to-day operations, coordinating training and events, supporting leadership initiatives, and ensuring our office functions at the highest level.

This role is ideal for someone with a passion for client service, operations, and a growth-oriented mindset. This position reports directly to the Team Leader and COO and offers a clear path for growth into higher leadership roles within one of the most respected brands in real estate.

Compensation & Benefits

• Salary : $50,000–$55,000 per year (based on experience)
• Benefits : Medical, dental, and vision insurance
• Retirement : 401(k) available after 90 days
• Professional Growth : Leadership training, coaching, and opportunities to advance within KW
• Work Environment : Collaborative, high-energy, supportive team culture

$50,000 – $55,000

• Manage calendars, appointments, and meetings with impeccable attention to detail and time efficiency
• Screen and respond to incoming emails, calls, and requests, ensuring timely follow-up and protecting executive time
• Prepare, edit, and manage documents, presentations, and reports with a high level of professionalism and accuracy
• Track key deadlines, initiatives, and deliverables to ensure accountability across projects and departments
• Coordinate logistics for internal and external meetings, trainings, client appointments, and travel itineraries
• Assist with recruiting efforts by managing candidate pipelines, scheduling interviews, and handling pre-onboarding logistics
• Foster strong internal communication by liaising between the executive and team members to ensure clarity, alignment, and follow-through
• Identify opportunities to streamline processes, enhance efficiency, and solve problems proactively before they escalate

• 2–4 years of experience in an executive support, administrative, or coordination role
• Strong verbal and written communication skills; ability to manage sensitive information with discretion and professionalism
• Proficiency in Microsoft Office and Google Workspace; experience with calendar management tools, Monday.com, and CRM systems is a plus
• Highly organized with strong attention to detail and the ability to anticipate needs and solve problems proactively
• Comfortable managing multiple priorities in a fast-paced, dynamic environment
• A proactive, service-minded approach with a “whatever it takes” attitude
• Familiarity with basic marketing tools (e.g., Canva, email platforms) or event planning support is a bonus

KW Princeton is more than a real estate office—we're a community built on integrity, collaboration, and growth. As a top-performing Market Center, we are committed to providing our agents with the tools, leadership, and culture they need to build purposeful businesses and meaningful lives. We believe in thinking big, acting boldly, and supporting each other every step of the way.