Facilities Manager - Congregation Beth Israel (CBI)

Position Summary:

The Facilities Manager is responsible for the comprehensive oversight and management of the synagogue’s physical plant, ensuring the building and all related assets are maintained, secure, and effectively utilized. This role supports the Executive Director and clergy by managing facility operations, coordinating logistics for programs, and overseeing vendor relationships. The Facilities Manager plays a key role in maintaining a welcoming, safe, and functional environment for congregants, staff, and visitors.

Key Responsibilities:

1. Facilities Management

• Oversee the daily and long-term maintenance of the synagogue building and physical assets.
• Ensure the facility is safe, secure, clean, and compliant with all relevant codes and regulations.
• Coordinate and supervise maintenance, security, and custodial staff, including scheduling and performance expectations.
• Manage building systems (HVAC, electrical, plumbing, etc.) and respond to facility-related emergencies.

2. Facilities Vendor & Contractor Oversight

• Negotiate contracts and manage relationships with external vendors, suppliers, and contractors.
• Ensure quality service delivery and cost-effective solutions for repairs, upgrades, and ongoing services.

3. Security

• Coordinate with security personnel and systems to maintain a secure environment for all building users.

4. Program & Event Support

• Manage facility needs for multi-day Religious School programs, including room setup, supplies, and safety protocols.
• Support synagogue events and rentals by coordinating facility access, setup, and breakdown.
• Solicit and manage long-term rentals and special events to generate revenue, ensuring alignment with synagogue values and availability

5. Collaboration & Communication

• Serve as a liaison with the JCC regarding Annex space updates, maintenance, and shared needs.
• Liaise with scheduled third-party tenant on space use, maintenance, and shared needs.
• Work closely with the Executive Director and lay leadership to address facility-related requests and strategic planning.

REQUIREMENTS

Qualifications:

• Proven experience in facilities management, building operations, or a related field.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities and respond to urgent issues calmly and effectively.
• Familiarity with building systems, safety protocols, and vendor management.
• Experience in a nonprofit, religious, or community-based setting is a plus.

Working Conditions:

• On-site presence required with occasional evening or weekend hours for events or emergencies.
• Ability to lift and move equipment or supplies as needed.