Administrative Operations Assistant

Ask about eligibility for a Retention Incentive after 6 months of employment.

QUALIFICATIONS

A minimum of a high school, business school or GED diploma. A minimum of two years of experience in general office procedures. An understanding of property maintenance. An understanding of basic vehicle mechanics and able to identify major repairs. Knowledge of Microsoft Office and phone systems. Good problem-solving, critical thinking and decision-making skills. Must be able to initiate and manage multiple tasks in a timely and accurate manner. Must be able to clearly communicate verbally and in writing. Must posses a valid NJ Driver's license.

RESPONSIBILITIES

OPERATIONS

• Maintenance of EXXON and fleet databases
• Maintenance of vehicle files, titles, and registrations
• Coordinate/Drive vehicle repairs with programs as needed
• Prepare vehicles that are being removed or added to the fleet
• Maintain inventory of vehicle safety kit supplies
• Maintain building grounds at Parsippany Office
• Complete monthly inspections of agency vehicles and NJ DMV inspections as requested
• Timely and successful completion of maintenance requests at owned residences, offices and facilities.
• Complete weekly Interoffice Mail-Run

FRONT DESK COVERAGE

• Answer phones, take messages and direct calls to the appropriate staff.
• Greet visitors and announce them to appropriate staff
• Sort and distribute all incoming mail, post all outgoing
• Sending, receiving and distributing fax transmissions
• Ensure all copy machines have paper; troubleshoot error messages coordinate with IT as needed
• Maintain meeting room schedules
• Set up & clean-up for quarterly staff meetings & outside meetings as requested
• Report safety/fire hazards, building repairs to the Director of Operations
• Daily checks of all bathrooms, kitchens, and lobby.
• Maintain kitchen supplies; inventory & ordering of all paper & janitorial goods

HOURS
Monday through Friday – 9 AM to 5 PM

Annual Base Rate: 38K

Reports to
Director of Operations at 1160 Parsippany Boulevard, Parsippany NJ

Fully paid medical coverage for eligible staff.
Generous 401(k) match.
Plentiful Paid Holidays, Vacation, Personal and Sick time.

MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

EEO/AA M/F/M/V/D