Accounts Payable
Job Description
Job Description
We are looking for an Accounts Payable professional to join our team! The Accounts Payable role will involve reviewing, entering, and processing invoices promptly to support the department's and the company's growth and success.
RESPONSIBILITIES:
- Batch invoices for processing in accounting software
- Match packing slips to purchase orders
- Coordinate daily with other departments on purchase orders, parts, jobs and status of accounts with vendors
- Process and track company expenses ( ie: utilities, office supplies, etc.)
- Update current vendor information and add new vendors to system
- Manage Use Tax on invoices
- Collaborate with the Accounts Receivable team regarding tax-exempt certificates and urban enterprise zone certificates, share them with the relevant departments, monitor their expiration dates, and modify the necessary purchase orders.
- Process all vendor credits
- Review vendor statements and reconcile any differences
- Notify vendor when invoices are missing a PO number
- Process checks that were submitted for semi-monthly check run
- Keep vendors apprised of expected payments and time frames
- Courtesy emails to vendors when check is being mailed
- Manage subcontractor agreements and their Certificates of Insurance
- All other duties as assigned by management
EDUCATION AND/OR EXPERIENCE
High School Diploma or Equivalent
Some college preferred
Three to five years of experience in A/P
Three to five years in general office experience
REQUIRED SKILLS AND STRENGTHS
Computer literate with Word, Excel, email and data entry
Able to adapt and learn new computer programs
Above average typing skills
Work in a fast-paced environment
Focus amid distractions
Excellent communication skills
Customer service oriented
Outgoing personality
Good listener
Professional manner
Team player
Analytical and detail oriented
Flexible
Organized
Follow directions
Work independently after initial training
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