Assistant Procurement Manager (Burlington)

This Jobot Job is hosted by: Ellie Staver
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Salary: $60,000 - $75,000 per year

A bit about us:

A prestigious law firm with a strong reputation for excellence and innovation is looking for an e-Billing Coordinator to join their team. Their team is committed to delivering outstanding legal services while fostering a supportive, collaborative, and forward-thinking work environment. With a central downtown location, access to modern amenities, and a culture that values both professional growth and work-life balance, they offer the perfect setting for top talent to thrive.

Why join us?

• Hybrid work model offered after 6 months— enjoy a flexible schedule with three days in the office and two remote.
• Robust benefits package including medical, dental, vision, and life insurance, along with telehealth support and wellness resources.
• Additional coverage options such as short- and long-term disability, parental leave, and HSA contributions (based on medical plan selection).
• 401(k) plan with employer enrollment available after 30 days.
• Centrally located office in a downtown area, with employer-covered parking or public transit pass options.
• Complimentary access to an on-site fitness center.
• Enjoy a modern employee lounge featuring virtual games, pool, shuffleboard, and more for relaxation and team connection.

Job Details

Key Responsibilities:

• Enter and maintain client account information in the billing system.
• Oversee and troubleshoot electronic billing processes, including submitting invoices and resolving rejections; manually process billing when automated systems are unavailable.
• Prepare and submit client budgets, accruals, and account summaries for electronically billed clients.
• Manage work-in-progress tasks, such as time transfers, adjustments to fees or expenses, editing billing data, and updating client contact details.
• Ensure accurate and timely review and delivery of billing statements and drafts.
• Maintain internal billing logs and monitor invoice distribution timelines.
• Coordinate communication around billing with internal teams including attorneys, administrative staff, and collections.
• Process invoice corrections, reprints, and voids as necessary.
• Support accounts receivable efforts and generate periodic work-in-progress reports.
• Assist the broader accounting team during peak periods like month-end and year-end closings.

Qualifications:

• High school diploma or equivalent required.
• At least 2 years of billing experience in a professional services or legal environment.
• Familiarity with billing systems such as Elite 3E and electronic billing platforms (e.g., Collaborati, CounselLink, LegalExchange, TyMetrix, etc.) strongly preferred.
• Comfortable working with billing guidelines and financial documentation.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organizational skills, and the ability to identify and resolve discrepancies.
• Capable of handling basic financial calculations (percentages, ratios, etc.).
• Excellent communication and interpersonal skills; able to collaborate across teams and levels of the organization.
• Availability to work full-time, with flexibility for additional hours during high-volume billing cycles.

Interested in hearing more? Easy Apply now by clicking the Apply button.

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