Administrative Assistant

Job Description

Job Description

Essential Job Responsibilities
• Execute various activities to support the preparation and execution of staff events and meetings.
• Support team meeting activities, create agendas, take notes, ensure follow up of action items are identified.
• Support multiple staff members in day-to-day activities including scheduling meetings and general calendar management.
• Support reconciliation of invoices and prepare for payment
• Organize department electronic files and contracts

MINIMUM REQUIREMENTS
• Commitment to racial and health equity and to the Foundation’s vision, values, and Guiding Principles.
• Successful experience fostering an inclusive environment working as part of a multidisciplinary team and working effectively with people from diverse cultural, social, and ethnic backgrounds.
• Two (2) years of related office coordination experience. Meeting planning experience a plus
• Proficient in M365 products (Outlook, Word, Excel) and knowledge of general technology systems. Able to quickly learn organization specific programs to support execution of work.
• Working knowledge of basic audio/visual meeting tools including Zoom
• Good judgement and strong problem-solving skills, including knowing who and when to ask for help.
• Demonstrated attention to detail and excellent follow through.
• Customer service orientation, able to represent in a professional manner.
• Strong verbal and written communication skills. Note taking experience a plus.
• Able to prioritize and handle multiple priorities at the same time. Basic project management experience.
• Ability to work collaboratively with others internally, across the organizations and outside of the Foundation.
• Makes decisions, justify recommendations, responsive and clear.
• Able to lift to approximately 10-15 lbs.
• Able to work on-site in the Princeton office
• Technology proficient
• Project coordination – follow through /knowledge in use resources
• Self starter and multitasker
• Understanding of electronic file coordination
• Coordination of team based activities, meetings, agendas and follow up notes
• Calendar management of multiple calendars
• Experience booking travel and organizing and submitting expense reports.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS
The incumbent performs job duties in a normal business office environment. Tasks typically involve moderate physical activity, such as lifting, pushing, or pulling objects up to 15 pounds, and standing or walking for more than two hours per day. The incumbent may be required to attend meetings, both on-site, via phone or video conference.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1589

Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.