Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support front desk operations and daily office services. This is a contract position expected to run for 1 month, with the possibility of extension, and requires an in-person presence. The individual in this role will create a welcoming experience for visitors, coordinate meeting space readiness, and assist with routine administrative and facilities-related tasks that keep the workplace running smoothly.

Responsibilities:
• Welcome visitors, candidates, and guests, manage check-in procedures, and issue access materials in accordance with site security guidelines.
• Coordinate conference room readiness by arranging room setups, organizing catering requests, and ensuring needed technology is available before meetings begin.
• Provide day-to-day administrative support such as sorting deliveries, distributing packages, and maintaining inventory for office supplies.
• Monitor incoming and outgoing mail, shipments, and freight, and arrange courier or delivery services when required.
• Support guest services by helping with travel-related arrangements, reservations, and other hospitality needs.
• Prepare spaces and materials for staff events and team activities as assigned.
• Maintain a neat and orderly reception area and shared public spaces, including checking that furniture is properly arranged.
• Document and report issues involving furniture, fixtures, or equipment to the appropriate facilities or property management contacts.
• Carry out additional office and facilities support tasks assigned by the supervisor while following established procedures.• High school diploma or equivalent with up to 2 years of relevant front desk, administrative, or office support experience.
• Ability to follow established routines, processes, and service standards with consistent attention to detail.
• Clear verbal and written communication skills for interacting with visitors, employees, and service providers.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple routine tasks efficiently.
• Basic computer proficiency and comfort using standard office technology and software.
• Foundational math skills, including the ability to handle simple calculations such as percentages or basic adjustments.
• Customer-focused mindset with a detail-oriented and service-oriented approach.