Accounting/Human Resource Coordinator

Company:

Empire Blended Products has been manufacturing specialty cement products since 1946. Our state-of-the-art, computerized manufacturing plant in Bayville, NJ produces a wide line of high-quality products used throughout the industry. Empire Blended has been growing rapidly and is expanding to include new lines, customers, and territories. We are seeking a sharp, ambitious professional to support the expansion and we welcome you to explore an employment opportunity with us.

Job Description :

The Accounting/Human Resource Coordinator will report to the Operations Manager and is responsible for managing multiple accounting processes. We are a rapidly growing business, and this position is an evolving role that may include additional responsibilities and tasks as we continue to grow. Work hours are 7:00am-3:30pm, Monday-Friday.

Responsibilities include:

• Recording Financial Transactions: Accurately record all income, expenses, and financial activities using accounting software. (Quickbooks)
• Maintaining General Ledger: Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
• Preparing Financial Statements: Generate monthly, quarterly, and annual financial reports.
• Payroll Processing: Manage payroll operations, including all liability payments.
• Accounts Payable and Receivable: Oversee and manage the daily operations to ensure payments and collections are timely.
• Bank Reconciliation: Reconcile bank statements with internal records to identify and resolve discrepancies.
• Budget Monitoring: Assist in tracking budgets, identifying variances, and recommending adjustments.
• Compliance and Audits: Ensure compliance with financial regulations and assist with internal or external audits.
• Expense Management: Monitor expenses and recommend cost-saving measures.
• Human Resource: overseeing various aspects of the employment process, including recruitment, onboarding, and training of new staff members.
• Tax Preparation: Collaborate with accountant to prepare and file tax returns accurately and on time.
• Prepare and maintain weekly/monthly spreadsheets that are used to analyze trends in the company.
• Coordinate and assist in the preparations of budgets.
• Employee Benefits Administration: Merge employee benefits plans, such as health insurance, retirement plans and paid time off.
• Performance Management: Merge company attendance policies and safety policies.
• Policy Development and Compliance: Create and update employee handbooks, ensuring adherence to labor laws and regulations.
• Administrative responsibilities, which include but are not limited to filing, reporting, copying, organization, reconciliation, research, and more.

Requirements :

• High school diploma or equivalent; associate degree in accounting or finance preferred.
• Proficiency in QuickBooks accounting software.
• Strong understanding of bookkeeping principles and practices.
• Exceptional attention to detail and organizational skills.
• Ability to analyze financial data and identify discrepancies.
• Strong communication and interpersonal skills for vendor and client interactions.
• Proficiency in Microsoft Excel.
• Multi-tasking skills for managing multiple accounts and projects simultaneously.
• Excellent ability to work autonomously and takes responsibility in workflow.
• Skilled in professional phone and email communication.
• Demonstrates ability to multi-task and work in a team environment.
• Works easily and efficiently under pressure and tight deadlines.

Success Criteria:

• Overseeing and coordinating the processes and teams responsible for creating error-free financial reports within deadlines.
• Exhibit proactive communication to address potential financial discrepancies promptly.
• Demonstrate reliability by adhering to deadlines and responding to inquiries in a timely manner.
• Build strong relationships with clients, vendors, and team members by providing professional and courteous service.
• Ability to work with and collaborate with fellow team members across all departments of the company.

Benefits :

• Excellent healthcare coverage after 3 months’ employment
• 401k Matching plan after 1 year of employment
• Paid holidays
• Paid sick leave after 4 months and PTO after 1 year.

Compensation:

• Based on experience and qualifications.