Administrative Assistant

Job Description

Job Description

Kelly, in collaboration with Johnson and Johnson , is seeking an Administrative Assistant to provide comprehensive support to the Vice President, R&D Biosurgery, the R&D team , and the Senior Executive Assistant. This role focuses on managing key administrative functions to ensure the continued effectiveness and efficiency of the department. Key Responsibilities

• Manage calendars for the supervisor, resolving scheduling conflicts, and assist with meeting coordination.
• Handle complex travel arrangements in alignment with company policies and prepare expense reports as needed.
• Publish internal communications and general announcements.
• Maintain and update organization charts and departmental distribution lists.
• Coordinate interviews and facilitate the onboarding process for new R&D associates.
• Address highly confidential matters with professionalism, discretion, and good judgment.
• Oversee departmental supply management to maintain a productive office environment.
• Proactively undertake administrative projects and support overflow tasks from the Senior Executive Assistant.
• Exhibit high learning agility and proactively manage requests in a fast-paced, dynamic environment.
• Collaborate with team members and contribute to a positive and effective work environment.

Experience and Education

• High School diploma required; Associates or Bachelor’s degree preferred.
• Minimum of 5 years of administrative experience in a fast-paced setting.
• Proven experience in executive environments.
• Proficiency in systems such as MS Office, Concur, Skype, IRIS, eMarketplace, and SharePoint.

Required Knowledge, Skills, and Abilities

• Exceptional verbal and written communication skills.
• Strong organizational and problem-solving capabilities.
• Ability to manage multiple priorities under time constraints.
• Demonstrated judgment and proactive problem-solving skills.
• Capacity to work independently with minimal supervision.
• Strong teamwork and interpersonal skills, including presentation abilities.

This is an exciting opportunity to join Kelly in collaboration with Johnson and Johnson in supporting groundbreaking Research & Development initiatives. If you are an organized, proactive, and solutions-oriented professional, we encourage you to apply.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals-it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.