Office Manager & Human Resource Assistant

Job Description

Job Description

Are you someone who takes pride in organization, precision, and keeping everything running smoothly behind the scenes? Do you enjoy creating structure, supporting teams, and ensuring that no detail is overlooked? If so, continue reading.

In the role of Office Manager & Human Resource Assistant , you will be the operational backbone of our organization—ensuring that our office environment, administrative processes, and HR support functions run seamlessly day in and day out.

You will play a critical role in maintaining a professional, organized, and highly functional workplace, supporting leadership and staff while upholding company policies, procedures, and standards. This position requires a disciplined, detail-oriented individual who thrives in a structured environment and takes ownership of delivering consistent, high-quality results.

The ideal candidate is supportive, dependable, and methodical—someone who anticipates needs, follows through on commitments, and ensures that nothing falls through the cracks. You bring a calm, professional presence and take pride in helping others succeed through your organization and reliability.

Become a key contributor to a growing organization where operational excellence, accountability, and teamwork drive success.

ESSENTIAL DUTIES MAY INCLUDE:

· Oversee daily office operations to ensure efficiency, organization, and professionalism

· Ensure the breakroom is consistently orderly, clean, and fully stocked

· Manage office supplies inventory , ordering, and vendor coordination

· Must have reliable transportation and be willing to handle weekly grocery shopping and office-related errands

· Assist with planning and execution of office events and special occasions

· Provide administrative support to leadership and internal teams

· Assist with employee onboarding, offboarding, and HR documentation

· Maintain accurate and confidential employee records

· Support HR processes, policies, and compliance efforts

· Coordinate interviews, scheduling, and internal communications

· Help ensure adherence to company policies and procedures

· Follow established systems and processes with precision and consistency

· Double-check work to ensure accuracy and high-quality output

· Support internal operations with a proactive, service-oriented mindset

· Other duties as assigned

KNOWLEDGE, SKILLS, EXPERIENCE NEEDED:

To excel in this role, you need to be a highly organized, dependable individual with a strong attention to detail and a commitment to consistency. You should be comfortable working within structured processes, ensuring tasks are completed accurately and efficiently every time.

The right person for this role is disciplined, methodical, and supportive—someone who naturally takes ownership of their responsibilities and ensures the office and HR functions operate without disruption.

WHAT SUCCESS LOOKS LIKE:

· Detail-Oriented & Analytical: Produces accurate, high-quality work and consistently double-checks for errors

· Dependable & Responsible: Follows through on commitments and can be relied upon without supervision

· Supportive & Cooperative: Works well with others and contributes to a positive, professional environment

· Organized & Disciplined: Manages tasks, priorities, and processes with structure and consistency

· Calm & Professional: Handles employee interactions with professionalism and composure

· Proactive & Observant: Anticipates needs and supports the team without being asked

REQUIRED:

· 3–5+ years of experience in office administration, HR support, or similar role

· Strong organizational and time management skills

· High attention to detail and accuracy

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Ability to handle confidential information with discretion

· Strong interpersonal and communication skills

· Ability to manage multiple responsibilities in a structured environment

· College degree preferred

ABOUT US:

PTS Data Center Solutions, Inc. is a long-standing leader in designing, building, and supporting mission-critical infrastructure and technologies. Since 1998, PTS has evolved into a multi-division organization delivering services across data centers, energy, IT, cybersecurity, and advanced data services.

At PTS and across its divisions, we are guided by core values of accountability, integrity, leadership, and continuous improvement, and we are committed to building long-term relationships with our employees, clients, and partners.

SCHEDULE & FLEXIBILITY:

This is an on-site role in Oakland, NJ .

This position requires a high degree of flexibility. Candidates must be willing to adjust work hours as needed , including working beyond 40 hours per week when business demands require it , supporting special events, extended hours, and changing priorities .