Temporary Contracts Data Analyst
- Review and analyze executed hotel contracts within IEEE’s centralized contract management system (CMS).
- Identify, extract, and record key data points, including (but not limited to):
- Room block details (dates, quantities, rates, review/release dates)
- Food & Beverage minimums and review dates
- Deposit schedules, payment terms, and due dates
- Cancellation and attrition clauses, including tiered penalties and timelines
- Concessions, rebates, commissions, and other negotiated financial terms
- Special commitments, hotel obligations, or planner responsibilities
- Enter all collected information into standardized tracking templates or internal reporting tools.
- Flag missing, inconsistent, or ambiguous data for internal review and clarification.
- Summarize relevant contract details to provide visibility for internal teams and conference organizers.
- Partner with the Contracts team to ensure all commitments and deliverables are accurately reflected in tracking systems and communicated to stakeholders.
- Collaborate closely with the Finance team to process and reconcile payments tied to executed agreements, ensuring that all disbursements align with contract terms and are fully supported by proper documentation.
- Review and validate payment requests for vendors, speakers, and other payees to confirm accuracy, compliance, and proper authorization.
- Maintain organized records of all contractual and payment data to support timely reporting and clear audit trails.
- Proactively communicate with conference organizers and internal teams regarding payment status, missing documentation, or contract fulfillment requirements.
- Support continuous improvement by identifying process gaps and recommending efficiencies in contract tracking and payment workflows.
- Bachelor's degree or equivalent experience
- 2-4 years’ experience preferred with contract negotiation and document review in a procurement capacity
- 2-4 years’ experience in a data analytics role
- Prior experience reviewing contracts or working with contract data strongly preferred.
- Strong attention to detail and accuracy in data entry and analysis.
- Excellent organizational and communication skills.
- Proficient in Microsoft Excel, Word, and data tracking systems
- Ability to work independently and manage multiple tasks in a fast-paced environment.
- Excellent communication skills (verbal/written), time and project management skills, dedication to detail and the ability to work under pressure in a deadline driven environment.
- Positive attitude and a supportive, team-based approach towards the attainment of departmental goals.
- Must have the ability to represent the IEEE in a professional manner
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