Construction Accounts Payable & Compliance Manager

Job Description

Job Description

Job Title: Accounts Payable & Compliance Manager - Construction
Location: On-Site
Job Type: Full-Time

Job Summary:
We are seeking an experienced Accounts Payable & Subcontractor Compliance Manager to oversee AP operations and compliance across construction projects. This role manages vendor payments, subcontractor documentation, and ensures all financial and compliance requirements are met before payment is released. The manager will work closely with project management, purchasing, and accounting teams to keep projects organized, compliant, and running smoothly.

Key Responsibilities:

Accounts Payable

• Manage full AP process: invoice intake, coding, approvals, and payments

• Ensure invoices are accurate and aligned with contracts and cost codes

• Maintain vendor records, including W-9s and setup documents

• Communicate with vendors regarding discrepancies

Billing & Payment Applications

• Prepare and track payment applications for public and private projects

• Ensure complete backup including lien waivers, certificates of insurance, and certified payroll

• Support billing and payment tracking

Subcontractor Compliance

• Track certificates of insurance, lien waivers, contracts, and required documentation

• Ensure compliance before releasing payments

• Maintain organized logs and monitor expiration dates

Public Works Compliance

• Track and review certified payroll

• Support prevailing wage and agency requirements

Coordination & Documentation

• Work with project management and purchasing to align contracts, purchase orders, and invoices

• Maintain organized, audit-ready digital records

• Help improve AP and compliance processes

Qualifications:

• 5+ years in construction accounts payable or accounting

• Experience with public works and certified payroll preferred

• Familiarity with construction management systems (Spectrum, ProjectSight, or similar)

• Strong organization, attention to detail, and ability to manage multiple projects and deadlines

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.