Pre-College Data Specialist (PT)

Job Description

Job Description

We are seeking a Pre-College Data Specialist who will report to Director Pre-College Programs for grant program for pre-college programs for middle school or high school students. The Data Specialist is a part-time position that plays a critical role in supporting the Pre-College Programs by maintaining accurate data records, entering student and program information into the database, and generating timely reports. The database, designed by SalesForce, is a customized application from our State office. The database specialist will work 15 hours per week.

This is a part-time, hourly position.

Example of Duties:

• Data Entry and Management:
  • Enter student demographic information, attendance, academic progress, and other relevant data into the program database accurately and efficiently.
  • Update and maintain records for program participants, ensuring data accuracy and completeness.
  • Perform routine data audits to identify and correct errors or inconsistencies.
• Report Generation:
  • Prepare weekly, monthly, and quarterly reports on program participation, progress, and outcomes.
  • Generate custom reports to meet requests from program leadership, grant agencies, and external stakeholders.
  • Assist in preparing reports for grant compliance and program evaluations.
• Data Integrity and Security:
  • Follow data security protocols to protect confidential student and program information.
  • Maintain organized records and backups of all program-related data.
• Collaboration and Communication:
  • Work closely with program staff to ensure timely data collection and reporting.
  • Assist with the preparation of presentations, dashboards, and visual data summaries.
  • Provide insights from data analysis to support program improvement efforts.
• General Support:
  • Assist with administrative tasks related to data collection, such as distributing and collecting surveys or forms.
  • Participate in team meetings and contribute to discussions on program outcomes and improvements.

Qualifications:

• Minimum of [1-3] years of experience in data entry, reporting, or database management.
• Proficiency in Microsoft Excel (including pivot tables, formulas, and charts) and other data management tools.
• Experience with database systems (e.g., Salesforce or other CRM software).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and collaboration skills.
• Proficiency in writing reports in SQL language preferred.

The completion of a background check will be required for the selected candidate.

Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $20-$32.

Benefits:

• New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)