Executive Assistant

If you want to make a living by making a difference join Acenda as an

Executive Assistant

Job Title: Executive Assistant

Candidate must reside in New Jersey - remote position!

About Acenda Integrated Health
Acenda Integrated Health provides 100 behavioral health programs including mental health services crisis care substance use recovery family therapy maternal and pediatric support and residential programs across New Jersey. Our team enjoys competitive benefits work-life balance professional development and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children Youth and Families. Join #TeamAcenda and make a lasting impact.

Job Overview

The Executive Assistant (EA) to the Executive Director (ED) provides high-level administrative operational and strategic support to the ED of CHEW-NJPHI. This role is critical to ensuring the effectiveness efficiency and alignment of executive operations across a fast-paced mission-driven organization. The EA serves as a trusted partner to the ED helping to manage priorities coordinate internal and external engagements support board and stakeholder communications and ensure seamless execution of key initiatives. This role requires sound judgment discretion strong organizational skills and the ability to anticipate needs in a dynamic environment.

As an integrated health organization Acenda values the use of evidence-based practice or EBPs.

Program Info

New Jersey Public Health Institute The Center for Health Equity & Wellbeing aims to actively promote collaborative and community-driven partnerships to effect policies and practices that improve health strengthen public health infrastructure leverage resources to foster collective impact and social justice and systemically advance equity and quality of life for all.

By joining NJPHI you will be key to building and sustaining impactful public health initiatives. You will be part of a mission-driven organization dedicated to health equity continuous quality improvement and meaningful policy change in New Jersey. This is a dynamic opportunity to lead innovate and drive progress in public health programs and services across the state.

Key Responsibilities:

Executive & Strategic Support

• Manage the Executive Directors calendar priorities and scheduling across internal external and stakeholder engagements.
• Anticipate needs and proactively prepare briefings materials and follow-up items for meetings events and decision-making.
• Support prioritization and time management aligned with CHEW-NJPHIs strategic goals while drafting editing and managing high-level communications including emails memos and presentations.

Board & Governance Coordination

• Coordinate Board of Directors meetings and materials preparation.
• Support the development of board reports including Mission and Program Updates Operations and Risk and Challenge reporting.
• Maintain board records documentation and follow-up actions to ensure effective governance and communication.

Operations & Program Coordination

• Serve as a liaison between the Executive Director and internal team members to ensure alignment communication and follow-through across initiatives.
• Track key initiatives deliverables and deadlines across programs and partnerships while supporting coordination of cross-functional meetings and stakeholder convenings.
• Assist with logistics for convenings webinars and statewide engagements.

External Relations & Stakeholder Engagement

• Serve as a first point of contact for external partners including government healthcare nonprofit and philanthropic stakeholders.
• Coordinate stakeholder outreach meeting scheduling and communications while supporting partnership development through organized materials engagement tracking and timely follow-up.

Administrative & Organizational Excellence

• Maintain organized systems for documents communications and workflows to support operational efficiency.
• Support expense tracking travel coordination and administrative processes while ensuring confidentiality and professionalism in handling sensitive information.

Requirements:

• Bachelors degree or equivalent experience required. Minimum of 5 years of experience supporting senior executives preferably within healthcare public health nonprofit or government settings.
• Demonstrated exceptional organizational time management and multitasking skills along with strong written and verbal communication abilities that reflect a professional and polished tone.
• Ability to exercise a high level of discretion judgment and professionalism while working independently in a remote environment and managing multiple priorities.

Preferred Qualifications

• Experience supporting executive leadership within a mission driven or public health organization preferred.
• Familiarity with New Jerseys health policy or nonprofit landscape as well as experience supporting boards or governance processes is highly valued.
• Proficiency in Microsoft Office Suite virtual meeting platforms and project management tools preferred.

Additional Information

• Base rate: $55000 - $70000 (salary is commensurate with experience and qualifications)
• Bilingual Rate: An additional $3120 added to the base rate if Spanish proficient.
• This is a remote position

What we provide:

• An Innovative culture that encourages you to grow and learn with the agency
• Mission-driven core
• Health Vision and Dental coverage for you and your family
• 401(k) with 100% employer match on the first 5% of comp
• Generous time-off
• Life Insurance
• Flexible Spending Accounts
• Employee Assistance Program
• Year-end bonuses
  

Acenda Integrated Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Department/Program

New Jersey Public Health Institute (NJPHI)

Required Experience:

IC