Executive Assistant
Our client is an innovative solutions company, primarily focusing on a newly developed sensor with incredible data collection capabilities. They have clients such as UPS, USPS, Walgreens, and other high-profile retailers, waste management companies, warehouses, and transport services. Position Overview
Our client is looking for a dynamic Executive Assistant that is highly adaptable to support the CEO in a critical, high-priority role. This position requires someone proactive, organized, and tech-savvy, capable of managing a dynamic workload with efficiency. The Executive Assistant will oversee communication, calendar management, and a range of personal and financial tasks to ensure seamless daily operations. Location : Toms River, NJ
Reports t o: CEO
Schedule : Hybrid
Employment Type: Full-Time
Salary Range $80,000.00 - $110,000.00 USD /Annually
Benefits: Professional Development, Growth Opportunities
Key Responsibilities
- Filter and prioritize calls and emails, serving as the primary point of contact for incoming communications to the CEO.
- Manage and coordinate the CEO’s calendar, scheduling meetings, resolving conflicts, and adapting to last-minute changes as needed.
- Assist with personal and financial tasks, including reconciling bank accounts, processing bank transfers, tracking bills, and managing expense reports.
- Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
- Handle confidential and sensitive information with discretion and professionalism.
- Coordinate travel arrangements, including booking flights, accommodations, and ground transportation as required.
- Track and manage various projects and tasks, ensuring timely completion and providing status updates to the CEO.
- Utilize AI tools and technology to streamline tasks and improve efficiency.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.
- Proactive and highly organized, with the ability to prioritize and manage multiple tasks effectively.
- Intelligent, resilient, and assertive, with the ability to handle a fast-paced, constantly changing workload.
- Tech-savvy and comfortable leveraging AI tools to enhance productivity.
- Extremely detail-oriented, diligent, and dependable.
- Strong communication skills and a professional demeanor.
- Ability to maintain confidentiality and handle sensitive information responsibly.
T he published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibi lity to align with various levels of experience, education, and performance. EEO Statement
Topaz HR is a n Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.
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