Administrative Assistant

Administrative Assistant – Immigration Law Firm ?? Location: [50 Cragwood Road, South Plainfield, NJ 07080] ?? Law Office of Thomas V. Allen, PLLC ? Full-Time | In-Office Position Position Overview The Law Office of Thomas V. Allen, PLLC is seeking a detail-oriented and highly organized Administrative Assistant to support attorneys and paralegals in a fast-paced immigration law practice. The ideal candidate will be professional, dependable, and capable of managing multiple administrative and case-related tasks efficiently. This role requires strong organizational skills, excellent communication abilities, and comfort working with case management systems and legal documentation. Key Responsibilities ?? Front Office & Administrative Support Answer and direct incoming phone calls professionally Respond to client inquiries and route messages appropriately Greet clients and visitors in a courteous and professional manner Schedule appointments and maintain attorney calendars Maintain office supplies and assist with general office organization ?? File Management & Documentation Create and organize physical and digital client files Print, copy, scan, and assemble legal documents Maintain accurate and organized filing systems Prepare mailing packages and coordinate courier services Ensure confidential handling of sensitive documents ?? Case Management & Data Entry Enter new cases into case management software Update case status and track deadlines Maintain accurate client information in internal systems Upload and organize supporting documentation ?? Support to Attorneys & Paralegals Assist in preparing immigration forms and supporting documents Draft basic correspondence under supervision Prepare document packets for filing with USCIS and other agencies Assist with assembling petitions and applications Conduct basic administrative follow-ups on pending matters ?? Basic Immigration Support Tasks Collect and organize client documents Prepare cover sheets and indexing for filings Monitor receipt notices and maintain case tracking spreadsheets Assist with document requests and checklist preparation Qualifications Associate’s or Bachelor’s degree preferred Prior administrative or office experience required (law firm experience preferred) Strong computer skills (Microsoft Office, PDF tools, case management systems) Excellent organizational and multitasking abilities Strong written and verbal communication skills Ability to handle confidential information with discretion Detail-oriented and deadline-driven Preferred Skills Experience in immigration law (H-1B, I-140, I-485, PERM, etc.) Familiarity with USCIS forms and procedures Experience using legal case management software Bilingual skills (if applicable, specify language) Compensation & Benefits Competitive salary based on experience Paid time off Growth opportunity within expanding law firm Professional development opportunities