Accounts Payable Supervisor

Job Title: Supervisor

Location: System Business Office

Department Name: Accounts Payable

Req #: 0000220534

Status: Salaried

Shift: Day

Pay Range: $62,476.00 - $88,248.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Accounts Payable Supervisor is responsible for the day-to-day operations of their teams and the department as a whole. They will ensure the daily work is performed to the standards of the department. They will be a subject matter expert in the Procure-to-Pay cycle in PeopleSoft, policies and general work duties.

Qualifications:

Required:

• Associates degree or 5 years’ of equivalent Accounts Payable experience with 1 year experience in a lead or supervisory capacity.
• Demonstrate proficiency in Microsoft office applications especially Excel.
• Able to perform basic mathematical calculations and formulas, balance and reconcile figures, possess good communication (written and verbal) skills.

Preferred:

• Strongly prefer experience within healthcare industry.
• Experience with ERP systems; PeopleSoft strongly preferred.

Scheduling Requirements:

• Full-Time, Day, Salaried
• Hybrid; expected to be on-site at the Oceanport location 2–3 days per week.
• Must be 100% on-site until fully trained and able to work independently. Training period typically lasts approximately 8 weeks, depending on individual development and progress. After training, the position transitions to a hybrid schedule.

Essential Functions:

• Ensure all day-to-day activities are performed to the department standards including adhering to all policies, targets, KPIs, goals and other initiatives.
  • This includes reporting any issues to Leadership as well as developing plans ensure the work is being performed.
  • Assist with setting the KPIs and goals for the team and ensuring the team understands and performs to KPIs and goals targets.
  • Hiring new employees and ensuring all employees are trained adequately for their specific roles and coverage/cross-training.
  • Scheduling and workload assignments along with workload balancing.
  • Provide guidance and hands-on support to AP team on processing strategies.
  • Keep employees informed and up-to-date on company and department initiatives along with adherence to compliance and deadlines.
• Monitor and ensure all employees orientation, training and performance meet the position and departmental standards adhering to all policies, targets, KPIs, goals and other initiatives.
  • Monitor performance by tracking in a timely fashion, providing feedback, coaching and if needed hold accountable for off-track performance and/or behaviors.
  • Resolving work place performance issues, conflicts or problems such as absenteeism, inappropriate behaviors or missed KPIs etc.
  • Conduct year-end evaluations as well as provide performance feedback throughout the year.
• Investigate, research and develop solutions to process failures interrupting the daily operations or staff performance.
  • Manage relationship with suppliers and end-users, develop, modify and manage compliance to drive improvement on supplier/end-user performance.
  • Work closely with network end-users and vendors collect data concerning Accounts Payable process to identify potential risk, bottleneck, conduct root cause analysis and implement corrective action to drive process improvement on procurement, standardize Accounts Payable process across company
  • Analyze Accounts Payable performance based on turnaround time, process failures, exceptions, workload and volume
• Establishes, demonstrate and maintains a positive rapport through effective communication, timeline follow-up with customers, staff/coworkers, auditing firms and outside agencies/vendors.
  • Produces clear and effective communications, verbal and written.
• Conduct other duties as assigned by Leadership

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer