Human Resources Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Plast-O-Matic Valves Inc.
Crunch and Other Properties

JOB DESCRIPTION

Title:
Human Resources Coordinator

Reports To:
Senior Director of Information and Human Resources

Position Summary

The Human Resources Coordinator provides administrative and operational support to the Human Resources department in areas including recruitment, benefits administration, payroll coordination, compliance, employee relations, and HR recordkeeping. This role ensures the accuracy and confidentiality of employee information, supports onboarding and offboarding activities, and assists with the implementation and communication of HR policies and procedures.

The Human Resources Coordinator plays an important role in promoting a best-in-class employee experience while maintaining a professional, positive workplace environment by supporting employees and management with HR-related matters. This position also assists in maintaining HR documentation, succession plans, and Standard Operating Procedures (SOPs) to ensure operational continuity and compliance. Strict confidentiality and attention to detail are essential in this role. The position additionally supports HR activities at subsidiaries, partnerships, or other companies related to the primary company.

Essential Functions:

Daily Responsibilities

Maintain and update employee attendance records, including PTO and sick leave balances.
Receiving, sorting, and distributing daily mail, packages, and courier deliveries.
Reception duties.
Knowledge of general administrative protocols.
Review and verify employee timecards for accuracy prior to payroll submission.
Coordinate with payroll to ensure timely and accurate payroll processing.
Maintain employee personnel electronic files and HRIS records in compliance with company policy and applicable regulations.
Respond to employee inquiries regarding HR policies, procedures, benefits, and payroll matters.
Assist with recruitment activities including job postings, resume screening, interview scheduling, and background checks.
Coordinate onboarding activities for new hires, including preparation of employment documentation and orientation scheduling.
Assist with employee offboarding processes including documentation, benefit notifications, and return of company property.
Maintain strict confidentiality of all employees and company information.
Prepare HR correspondence, internal communications, and forms as needed.
Monitor benefit enrollment changes and communicate updates to payroll and benefits providers.
Track employee deductions including 401(k), 401(k) loans, child support, and other authorized deductions.
Maintain HRIS data accuracy and update employee records as needed.
Maintain HR and office supply inventory as needed.
Address and escalate HR-related concerns or employee issues to the Senior Director of Information and Human Resources when appropriate.

Monthly Responsibilities

Compile and submit benefit and payroll-related reports.
Review employee files to ensure documentation is complete and compliant with internal and regulatory requirements.
Assist in educating employees about benefit programs and company policies.
Prepare HR reports for management including turnover, headcount, attendance, and PTO balances.
Assist with organizing corporate events, employee recognition programs, and internal communications.
Conduct compliance checks including I-9 documentation and other regulatory requirements.
Maintain employee training records including SOP, work instruction, compliance, and safety training.
Coordinate with department managers to address ongoing HR matters.

Quarterly Responsibilities

Review and update job descriptions for accuracy and organizational needs.
Assist with leave administration including FMLA, disability, and workers' compensation processes.
Coordinate Certificates of Insurance (COI) updates with insurance providers as needed.
Conduct HR-related training sessions such as compliance, workplace policies, and harassment prevention.
Participate in HR planning meetings with leadership and management.
Review and update HR documentation including Standard Operating Procedures (SOPs) and Work Instructions (WIs).
Assist with reviewing and updating departmental succession plans to support continuity of operations.
Monitor employee return-to-work documentation and leave status.
Review onboarding and offboarding processes to ensure accuracy and completeness.

Annual Responsibilities

Assist with benefits open enrollment including preparation and distribution of materials.
Coordinate 401(k) enrollment and benefits updates.
Assist with the annual employee performance review process.
Support year-end payroll activities and reporting requirements.
Maintain OSHA 300A records in coordination with the Safety Committee.
Plan company events such as employee appreciation activities or corporate gatherings.
Assist with reviewing and updating the employee handbook and HR policies as needed.
Support preparation of required government filings including EEO-1, ACA reporting, and other regulatory submissions.

Skills and Qualifications:

High school diploma or GED required, associate or bachelors degree in human resources, Business Administration, or related field preferred.
Minimum of two (2) years of HR administrative or HR coordination experience preferred.
Working knowledge of HRIS systems, payroll systems, and Microsoft Office applications.
Basic knowledge of employment laws, labor regulations, and HR compliance requirements.
Effective communication and interpersonal skills with a professional and service-oriented approach.
Excellent organizational, time management, and multitasking abilities.
Strong attention to detail and problem-solving skills.
Ability to handle sensitive and confidential information with discretion.
Ability to adapt to evolving responsibilities and organizational needs.
HR certification such as PHR or SHRM-CP is a plus.

Work Environment and Physical Requirements:

This position primarily operates in a professional office environment and routinely uses standard office equipment such as computers, telephones, copiers, and filing systems. The position may occasionally require lifting, carrying, or moving files or office supplies weighing approximately 550 pounds, with or without reasonable accommodation.

Disclaimer
The responsibilities described above are intended to outline the general nature and level of work performed by individuals assigned to this position. Management reserves the right to modify, add, or remove duties and responsibilities as necessary to meet organizational needs.