Material Coordinator Assistant

MalaceHR is seeking a Material Coordinator Assistant to support operations within a corporate/laboratory environment. This role is responsible for material handling, chemical distribution, inventory management, and supporting day-to-day facility logistics.

The ideal candidate is detail-oriented, safety-focused, and comfortable working in a fast-paced environment involving chemical handling, inventory systems, and equipment operation.

Key Responsibilities

Material Handling & Logistics

• Receive, unpack, and process specialty chemicals and gas cylinders
• Enter materials into the customer’s inventory management system
• Deliver chemicals and cylinders to laboratory locations across the site
• Label all chemicals in accordance with safety and compliance standards

Chemical & Drum Management

• Transport chemical and material drums to designated lab areas
• Assist with inventory control to ensure compliance with storage regulations
• Support chemical lifecycle management within the facility

Cryogenics & Lab Support

• Fill and distribute liquid nitrogen (LN2) dewars across the site (~80 units)
• Pick up empty tanks and deliver full tanks to lab locations
• Distribute dry ice from receiving to designated lab areas

Stockroom Operations

• Staff stockroom counter and fulfill internal material requests
• Stock shelves and maintain inventory accuracy
• Receive lab, mechanical, and chemical supplies
• Track inventory using the customer’s database system

Equipment Operation

• Safely operate forklifts and powered industrial trucks
• Move materials including drums, cylinders, and dewars throughout the facility

Additional Duties

• Support routine maintenance inspection tasks as needed
• Assist with additional logistics and facility support functions as assigned

Hazardous Materials Responsibilities

• Handle and transport hazardous materials and waste after completing required training
• Utilize proper PPE, respirators, and safety equipment when required
• Participate in annual hazardous materials and safety training (RCRA, DOT, IATA as applicable)
• Follow all regulatory and site-specific compliance standards

Safety & Professional Expectations

• Actively participate in and support all safety programs
• Report hazards, near misses, and incidents immediately
• Follow all PPE and safety procedures at all times
• Maintain a clean, organized, and safe work environment
• Demonstrate professionalism, reliability, and strong attention to detail
• Provide excellent customer service and ensure timely follow-up on requests

Required Qualifications

• High school diploma or GED (or equivalent experience)
• Valid driver’s license
• Ability to obtain forklift / powered industrial truck certification
• Ability to learn and use inventory management systems
• Strong organizational and time management skills
• Ability to multitask and work independently

Preferred Qualifications

• 3–5 years of experience in material handling, logistics, or industrial environments
• Experience working in laboratory, chemical, or regulated environments
• Familiarity with inventory systems and CMMS platforms
• Basic computer skills (Microsoft Word, Excel, Email)

Physical Requirements

• Ability to stand, walk, climb, stoop, kneel, and lift up to 50 lbs regularly
• Ability to work in various environments including mechanical spaces and storage areas
• Capable of operating equipment and performing physically demanding tasks

Work Environment

• Exposure to industrial and laboratory environments
• Potential exposure to chemicals, moving equipment, and varying temperatures
• Work may involve moderate to loud noise levels and outdoor conditions