HR Operations Assistant

: The HR Operations Assistant will be responsible for providing a full range of support to the office and the on-campus student employment process. Candidates for this position must be a problem-solver that is professional, independent, tech savvy, confident, proactive and exercises the utmost discretion. This is a part-time position. Essential Duties and Responsibilities:

• Provide administrative office support for the student employment office and respond to student inquiries via email, phone or in-person in the office.
• Work closely with the Manager - HR Operations and Student Employment and student workers to ensure daily office operations are smooth, effective, and efficient.
• Oversee transaction processing in Workday for the student employment processes, including requisitions and job postings, hiring actions, payroll procedures and onboarding.
• Maintain student employment records - Payroll Notices, I-9 Forms, E-Verify, and Foreign National Information Forms.
• Coordinate any necessary remedies needed for the office with the HR Program Manager
• Collaborate with other academic and administrative units on relevant matters and external constituents as needed.
• Ability to recruit or communicate with the campus all available FWS positions.
• Collaborate with departments to train and guide on the process of WD on how to process add jobs, and requisitions, new hires, change jobs, etc.
• Creating profiles for All Student workers using Workday
• Identify data sources, collect and analyze large data for insights into student employee engagement and performance.
• Develop and maintain the Workday HCM system to streamline HR Student operations and provide intuitive interfaces for managing employee data.
• Redeveloping Student Employment website to include dashboards of current information and reports for Student Employment operations to monitor key workforce metrics.

Qualifications:

• Bachelor's degree preferred.
• Minimum of 2 years of relevant experience, preferably in higher education or other industry experience
• Expertise in Microsoft Office - Outlook, Excel, Word, and PowerPoint and other document management tools including Google Drive, OneDrive and other solutions.
• Strong computer proficiency and the ability to quickly learn and assimilate new systems and information.

• Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.
• Ability to be both highly efficient and effective. Must be resourceful yet know when to ask questions and for help.
• Ability to maintain and project a professional image at all times with exemplary poise and diplomacy.
• Strong understanding and knowledge of HR operations functions like payroll, onboarding, and employee records management.
• Knowledge of employment laws and ethical guidelines related to employee analytics.
• Maintain utmost confidentiality and discretion in all things, handling confidential and non-routine information with tact
• Strong customer service orientation
• Excellent communication skills, with the ability to communicate well with both internal and external constituents at all levels.
• Excellent attention to detail and exceptional follow-up and follow-through skills
• Ability to plan, organize and coordinate large and small projects through to completion.
• Proven ability to work independently and as part of a team. Ability to accept direction on assignments and work with minimum supervision, building support from colleagues where applicable.
• Availability to work a flexible schedule, including occasional evenings and/or weekends to meet demands of the position.

Department Student Employment Administrative Support General Submission Guidelines: Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. Still Have Questions? If you have any questions regarding your application, please contact [email protected] . EEO Statement: Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. Jeanne Clery Disclosure: In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.