Staffing Assistant, Nursing Staff Office

Job Title:Staffing Assistant

Location:Jersey City Medical Center

Department Name:Nursing Staff Office

Req #:0000203952

Status:per hour

Shift:Night

Pay Range: $20.35 - $20.35, per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The Compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Responsible for organizing and managing information in the Nurse Staffing Office (NSO). Works with ADP, and other related software systems. Provides secretarial, receptionist, clerical, and general office duties, including scheduling, staffing, and payroll, completing activities with minimal supervision. Independently, oversees payroll and payroll function and coordinates support for Clinical Operations Managers (COM). Provides staffing and payroll reports direct Supervisor(s)/Manager. Interacts with all levels of staff, supervision, and management. Collaborates with other Staffing Assistants on all aspects of the job. Responsible for training new staff. Coordinates the duties of other staffing office personnel. Under the direction of the Department Manager, contributes to the department to fulfill its mission and exceed its goals. Is responsible for reporting identified safety issues as hazardous environments (i.e. damaged floors/walls/ceiling tiles/unsecured areas) and medical errors, etc. Work schedule includes rotating weekends and holidays

Qualifications:

Required:

• High School Diploma or GED equivalent
• Business Office experience
• Must have previous electronic payroll, staffing, & scheduling experience
• Computer, word processing skills and telephone experience

Preferred:

• Associate’s degree
• ADP experience preferred

Scheduling Requirements:

• Shift- 11:00pm-7:00am
• Monday to Friday with rotating Holidays
• Part Time/ Night

Essential Functions:

• Adapts to varying work requirements dependent on departmental needs
• Assists in ADP training
• Calling and assuring staff replacements
• Communicates with the Clinical Operations Managers and Collaborates with Unit Leaders on staffing issues
• Computer skills including data entry, report generation, and creation of reports
• Confers with the Clinical Operations Manager, staffing daily and planning staffing based on requirements
• Coordinates extraordinary weather conditions protocol
• Demonstrates professional conduct that is governed by ethical codes of behavior
• Maintains ADP and works on expansion of scheduling capabilities
• Maintains ADP to assist with accurate payroll completion
• Maintains confidentiality in all hospital-related issues
• Maintains daily records of census, activity, acuity, and staffing needs
• Maintains daily records of patient/nurse ratio and submits monthly electronically to DOH
• Maintains expiration log as per policy guidelines, communicating with units and Medical Examiner’s office
• Participates in the planning for the orientation of new personnel
• Processes paperwork for personnel action changes
• Telephone communication
• Word processing skills

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer