Executive Assistant

Job Details:

Executive Assistant supports and assists the Executive Vice President, as required, with day-to-day administrative functions. Reporting directly to the EVP, in an environment that requires creativity, flexibility, confidentiality, and keen attention to detail. Must be able manage multiple projects simultaneously and meet stated deadlines.

Duties & Responsibilities:

The Executive Assistant to the EVP’s primary goal is to keep the company EVP on schedule and organized on a daily and weekly basis. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the experience, knowledge, skills, and/or abilities required.

• Follow all applicable environmental, health, and safety rules and procedures and immediately report all dangerous situations, near-misses, and injuries.
• Responsible for all aspects of domestic and international trips; travel including airfare, hotel reservations, car rentals, etc., providing detailed itineraries, agendas, directions, and backup materials.
• Handle passport and visa documentation for traveling abroad, plus pre-travel and post-travel security reporting.
• Provides administrative support for the management of projects and monitoring of workflow to ensure that deadlines are met and anticipates where problems/conflicts might arise.
• Compose, draft, proof, edit, and finalize correspondence, including e-mail and other documents.
• Review incoming mail and/or email, prioritize and summarize content, and process replies independently or as directed by the EVP.
• Schedule meetings within Teams and organize the EVP's calendar, including daily interaction with senior management direct reports globally.
• Take notes, prepare memos, and follow up on actions required to ensure the senior management priorities are met.
• Prepare for meetings supporting the needs of executives involved.
• Manage highly sensitive, confidential information with complete discretion.
• Work extra hours from time to time when required.
• Occasional travel
• On-site office work

Qualifications :

• Professional level of verbal and written communication skills.
• Advanced computer skills using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• The ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations to meet deadlines.
• Ability to schedule meetings within Teams and organize the EVP's calendar.
• A proactive approach to problem-solving with strong decision-making and organizational skills.
• Minimum of 5 years’ relevant work experience as an executive assistant or executive team.
• Bachelor's degree preferred
• Fluent French and/or Spanish is desired but not required

Compensation :

• Salary: $80,000 – $100,000+
• Comprehensive benefits package including PTO, 401(k), and medical/dental/vision insurance.

To Apply:
Send your resume to [email protected]
Call or text: 484-567-2081 – Steve Moore
Connect with me on LinkedIn.

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